1. Background and rationale

UNICEF works in more than 190 countries and territories to save children’s lives, defend their rights and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate and proud of what we do. Promoting the rights of every child is not just a job, it’s a calling.

UNICEF is a place where careers are built: we offer our staff a variety of personal and professional development opportunities that will help them develop a fulfilling career while fulfilling a rewarding mission. We pride ourselves on a culture that helps staff thrive, combined with attractive compensation and benefits.

Visit   our website to learn more about what we do at UNICEF

For every child hope

2. Mission objectives

The SBC and Communication, Advocacy and Partnership units are cross-functional and support all UNICEF programs in social or institutional communication. These include: management of Partner Agreements, organization of events, development and production of communication materials, fundraising, monitoring and evaluation of SBC interventions.

How can you make a difference for UNICEF Senegal?

3. Expected results

Under the direct supervision of the SBC Chief and in collaboration with the Chief of Communication, Advocacy and Partnership, the Program Assistant will support the SBC and Communication, Advocacy and Partnership units in the mission described above and the activities described below.

His working time will be distributed as follows (with flexibility):

• 3 days per week for the SBC

• 2 days per week for Communication, Advocacy and Partnership

In carrying out his/her tasks, he/she will ensure in particular that deadlines are respected and that the internal rules and procedures of the Organization are followed.

 Main tasks and responsibilities

The incumbent will work on the specific objectives below:

1. Facilitate the processing of contracts for consultants, suppliers and external partners of the SBC and Communication, Advocacy and Partnership units in the implementation of the programme. This includes preparing and submitting documents, filling out forms, uploading documents into VISION and making necessary logistical arrangements, and regularly updating lists of suppliers, partners and consultants.
2. Support invoice collection and submission of documents for approval and further processing in VISION and Service Gateway.

3. Support the SBC and Communication, Advocacy and Partnership units for monitoring the implementation of projects/programs and financial expenditure.
4. Support the management of administrative supplies and equipment for the SBC and Communication, Advocacy and Partnership units.
5. Organization of meetings of the SBC and Communication, Advocacy and Partnership units. Take minutes of meetings and organize the team’s correspondence with consultants, suppliers and partners.
6. Provide travel assistance to section staff members for travel arrangements and entitlements based on the organization’s rules and policies. Liaise with relevant travel focal points to ensure the organization gets the best service and price for all travel.
7. Prepare and maintain files relating to planning and program development for his/her respective section.
8. Perform transactions in VISION ensuring program results, activities and program coding are confirmed.
9. Support capacity building activities, meetings and conferences by making logistical arrangements, engaging with facilitators, caterers and hosts; arranging schedules by liaising with participants on availability; liaising with budget focal points and the Costs and Requirements Section; and preparing background materials for participants.10. Performs any other task that may be requested.

To be considered an advocate for every child, you will need to demonstrate the following qualifications:

4. Consultant profile

Education :

Completed secondary education level, preferably supplemented by a technical or university diploma in a field related to work in the administrative and organizational field (BAC, BTS or DUT in Assistant or equivalent university diploma).

Experience :

• At least 05 years of professional experience in the field of administration and management
• Have the ability to prepare presentations and write reports
• Experience working with United Nations System organizations or other international development agencies would be an asset.

Aptitudes

• The ability to work in a team
• Availability to travel to the field
• Computer skills, including navigating the Internet and various office applications.
• A very good command of spoken, read and written French
• A good level of English and knowledge of the local language
• An ability to work in a multicultural environment and establish effective working relationships both within and outside the Organization to Annual Work Plans (APPs), and make and amendments in accordance with section revisions as necessary.

5. Duration of the consultancy

Contract duration: 6 months.

For each child, you will need to demonstrate:

UNICEF Values

Basic values

▪ Attention

▪ respect

▪Integrity

▪Trust

▪Responsibility

▪Sustainability

Basic skills:

▪Demonstrates self-awareness and ethical conscience (1)

▪Works collaboratively with others (1)

▪Establishes and maintains partnerships (1)

▪Innovate and embrace change (1)

▪Thinks and acts strategically (1)

▪Strives to achieve significant results (1)

▪Manages ambiguity and complexity (1)

UNICEF exists to serve the world’s most disadvantaged children, and our global workforce must reflect the diversity of these children. The UNICEF family is committed to include everyone , regardless of race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background or any other personal characteristic.

We propose a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding and reasonable accommodation for persons with disabilities . UNICEF strongly encourages the use of flexible work arrangements.

UNICEF does not hire candidates who are married to children (persons under 18 years of age).

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will be subject to rigorous reference and background checks and will be required to adhere to these standards and principles. Background checks will include verification of academic qualifications and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Appointments to UNICEF are subject to medical clearance. Visa issuance by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). If you are selected for a position with UNICEF, you must either be vaccinated as required or receive a medical exemption from the relevant UN department. Failure to do so will result in the selection being cancelled.

Remarks :

In accordance with Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence and integrity.

UNICEF’s active commitment to diversity and inclusion is essential to deliver the best results for children. For this position, eligible and suitable [Insert candidates from targeted underrepresented groups] are encouraged to apply.

Government employees being considered for employment with UNICEF are normally required to resign from their government position before accepting an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or if necessary vaccination requirements are not met, within a reasonable time for any reason.

UNICEF does not charge processing fees at any stage of its recruitment, selection and hiring processes (i.e. application stage, interview stage, validation stage or appointment and training). UNICEF will not request applicants’ bank details.

In this role, you will collaborate with colleagues across multiple locations. For effective collaboration, we encourage flexible work schedules that accommodate different time zones while prioritizing staff well-being.

All UNICEF positions are advertised and only shortlisted candidates will be contacted and will proceed to the next stage of the selection process. An internal candidate performing functions at the position level in the relevant functional area, or an internal/external candidate in the corresponding talent pool, may be selected, if suitable for the position, without evaluation of other candidates.

Additional information about working at UNICEF is available   here .