Finance Manager

Action Against Hunger (AAH) is a humanitarian, non-governmental, non-political, non-denominational and non-profit making organization working in the Palestinian Territory since 2002.

Action Against Hunger is recruiting for its Gaza office a

Finance Manager

For 6 months with a possibility of extension

GENERAL OBJECTIVES

The overall responsibility is related to financial and administrative management in the Gaza office and provides support to the functioning of the base and programs; in accordance with AAH’s rules and regulations.

KEY ACTIVITIES

Objective 1: Team management

• Manage the members of admin and finance team in the follow up and implementation of their tasks (including on the current accounting regulations and ensure all admin staff adhere to organization procedures (Cash management Policy).
• Manage and regularly monitor the performance of the staff of his/her direct responsibilities, during the yearly appraisal and on ad hoc basis.
• Responsible for following up the capacity building of the Gaza admin and finance team members based on performance appraisals and technical needs.

Objective 2: Budget management

• Develop a budget proposal in collaboration with the technical, MEAL and logistic teams, the (Deputy) Head of Base and the Admin/Finance Coordinator.
• Lead the monthly forecasting process with budget holders, analysing the budget vs actuals and identifying any important deviations, through the various AAH forecasting and reporting tools.
• Prepare intermediate and final reports for Finance Coordinator validation.
• Ensure that donor`s guidelines and procedures are followed and respected throughout the whole implementation period of each project and costs are eligible.
• Supervise the Co-funding at base level for each budget where applicable.
• Create newly signed budgets in DONOR file.
• Prepare Non-Cost Extension and Cost Extension for projects when needed.
• Verify that partner budgets and financial reports coincide with AGRESSO and are in line with signed contracts.

Objective 3: Administration and contract management:

• Make sure the formalities required by the local authorities are followed in all official documents at the Base in collaboration with the (Deputy) Head of Base and Admin/Finance Coordinator.
• Participate in creating the Finance and Admin department strategy upon request.
• Maintain contact with local NGO partner`s administration in the base in coordination with technical teams to support them in report preparation.
• Prepare local partners’ administrative assessment using AAH tools and participate in the due diligence process.
• Support the mission in developing AAH Palestinian Territory guidelines for local implementing partner.
• Act as the focal point with the bank and financial service providers in Gaza.
• Revise all work agreements and MoUs (financial and non-financial).

Objective 4: Financial management(cash/accounting)

• Adhere to and enforce the financial internal and donors budget guidelines, particularly regarding the cash management procedures at the Base.
• Maintain up-to-date and accurate accounting system ensuring the daily data entry in AGRESSO
• Ensure regular cash verification, bank and balance sheet accounts reconciliations, monthly closing at the Base.
• Ensure that all payments have the appropriate codification and are paid within the due deadlines in compliance with the signed agreement.
• Prepare monthly treasury forecast.
• Analyze and follow-up of financial risks for the base through the eFMT.
• Revise the quarter closing in Agresso using the checklist made for this purpose.
• Supervise, update, and analyze the base cost coverage plan on a monthly basis using eFMT andeCCP reporting tools.

Objective 5: Internal/external control systems/Archiving

• Ensure the fulfilment and adherence to the signatories’ policy and schedule for purchases and payment authorizations.
• Support the Admin/Finance Coordinator in the preparation of all internal and external financial audits. Ensure that all supporting documents in the financial files are valid, completed and correctly organized.
• Maintain a transparent financial tracking and filing system and ensure that all necessary original documents related to Finance Department are correctly archived at the Base and ensure that soft copies are archived in teams in accordance with the digital archive policy.
• Ensure compliance with the internal guidelines regarding the risk of theft, armed robbery, corruption, embezzlement, errors and losses. Commit to respect ACF internal rules and compliance with local authorities’ rules and regulations.

Objective 6: Reporting

• Attend weekly base and bi-weekly operational task force meetings.
• Prepare financial reports (intermediate and final) as per donor`s requirements.
• Prepare the Annual Base Budget with the coordination of the technical, MEAL, HR and Logistics team.
• Recommend financial related solutions/options on reporting concerns for Admin Coordinator or the management to consider.

Profile of the Candidate

• Bachelor or Master of Science in Financial Management, (Business) Administration, Economics, Accountancy or related area.
• Expertise in accounting or finance.
• Knowledge of administrative procedures.
• Knowledge of donor’s guidelines (e.g. ECHO, UN agencies like UNICEF, BHA (USAID), GAC) is a strong advantage.
• Experience in NGO budget monitoring and reporting is a strong advantage.
• Minimum of 5 years’ experience in finance, or administration departments.
• Experience in dealing with major humanitarian donors and donor compliance issues.
• Experience in tax management.
• Experience in local partners management.
• Experience in (remote) team management.
• Previous working experience in NGO, knowledge of project cycle management, data protection and compliance.
• Good planning and monitoring skills are required.
• Excellent interpersonal, analytical and communications skills.
• Capacity to work autonomously in close coordination with the other ACF-E departments in the base.
• Professionalism – Sense of confidentiality
• Solid organizational skills: the ability to be flexible and work well under pressure in a fast-paced multi-tasking environment.
• Fluent spoken and written English. Arabic language is a plus.
• Computer skills in MS-Office (Word, PowerPoint and internet, command Excel).
• Knowledge of accounting software (AGRESSO) is a benefit.
• Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality.