HR and Admin Manager – 35227

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment. Please report to the International Medical Corps at the website provided at the end of this document.

JOB SUMMARY:

Responsible for staffing, coordination of benefits, coordination of human resource activities, and enforcing company policies and practices in International Medical Corps Country Program Field Offices.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

MAIN TASKS AND RESPONSIBILITIES:

• The applicability of each duty and responsibility may vary depending on (1) the type of country program project implementation and (2) its staffing management.
• The country program project implementation could be for (1) an emergency response implemented or developed domestically or internationally or (2) developing existing projects internationally.
• The staffing management will be applicable according to the International Medical Corp’s proposal activities and its current representation in the country. The duties below are representative of the general scope for this job profile and will be applicable accordingly for staff management of (1) national staff only, (2) international staff only, or (3) both national and international staff.

Emergency Response HR Coordination:

• When applicable, this position’s primary responsibility is to support the implementation of services in an emergency setting.
• Leading and managing all aspects of Human Resources activities in the field during Emergency Response and ensuring compliance with local labor laws and International Medical Corps policies and procedures.
• When country program projects are not yet implemented, assist in the implementation of the International Medical Corps office from start-up and up to registration in the country and coordination of HR administrative support in compliance with local labor law and company policies and procedures
• When applicable, assist current HR operations in the country program to support additional services implementation for emergency response, liaising with in-country HR leads to understanding local processes and procedures.

HR Management:

• Partner with the Country leadership team to understand the field program objectives, developing the HR strategy for the country while ensuring its alignment to the country’s strategy.
• Serve as a member of the Country Senior Management Team (SMT).
• Act as an expert for all HR matters and promote the HR department as a partner to the field program objectives and goals.
• Actively participate and contribute to proposal design, writing, and kick-off meetings, specifically advising on organizational structure, position scoping, and other inputs critical to ensuring a strong HR foundation that supports program quality.
• Manage the HRIS data administration and payroll system, providing staff and managers with the essential reports to support decision-making and management
• Implement HR programs and policies, ensuring that every aspect of human resource management incorporates the vision, values, and culture of the organization.
• Actively promote safeguarding and protection from harassment, bullying, and sexual misconduct in the workplace.
• Act as a credible, reliable, and impartial facilitator in preserving a healthy and productive work environment, in conflict resolution, and in disciplinary processes. Promoting peaceful conflict resolution, and wellbeing initiatives and advocating employee assistance programs, and resilience activities.
• Develop, maintain, and ensure compliance with HR policies, procedures, standardization of HR forms across offices, and sharing of best practices between field locations; working with the HR team to conduct relevant training for HR staff in all sites on HR administrative processes and procedures, especially aimed at the transparent recruitment process, contract management, HR reporting, and staff personnel files management
• Implement an effective management system for office and residential facilities supplies cleaning, maintenance, and occupancy.
• Ensure appropriate trackers are in place for timely renewals and terminations of leases, contracts, and related services.
• Participate in wider HR working groups and donor meetings and communicate with external agencies including administrative and legal authorities and government and other relevant external agencies.

National Staff:

• Coordinate MAST training and support and feed reporting and tracking system
• Manage the talent acquisition process for all national positions and ensure policies and procedures are followed according to labor laws and internal regulations.
• Manage and ensure that all national staff, volunteers, and consultants effectively receive orientation and onboarding materials and promote liaison with leadership to ensure the orientation is up to date.
• Ensure the International Medical Corps Country HR Manual is developed and applied to the country programs, and it is regularly updated, ensuring compliance with national legislation, humanitarian principles, donor requirements, and IMC HR global policies and guidance.
• Ensure all national staff contracts are in place for all types of staff including volunteers and consultants according to local labor law
• Ensure administration of benefits is compliant with local legislature
• Oversee the timely recording of employee data, records, headcount, and benefits, ensuring monthly trackers and reviews are implemented.
• Ensure accuracy of employee’s timekeeping and timely execution of monthly payroll together will all relevant departments.
• Coordinate performance reviews and management with managers and monitor employee attitudes, productivity, and performance outcomes, while supporting depart heads to effectively implement the PMP and link it to staff development and capacity building and training.
• Support the management team, coaching, and development of national staff to build a cadre of skilled, committed, and motivated staff
• Assess capacity, plan upskilling actions, and monitor improvements.
• Manage the offboarding process of all national staff.

International Staff:

• When applicable liaise between hiring managers and HQ Recruitment team to promote an effective and smooth talent acquisition process for international staff.
• Support HR HQ to feed reporting and tracking system for international staff recruitment, travel/onboarding, and Compliance Mandatory training as applicable
• Manage and ensure that all international staff, volunteers, and consultants effectively receive orientation and onboarding materials for new hires and visitors; liaison with leadership to ensure orientation is up to date.
• Ensure Visa and residency issuance services for international staff and external visitors are streamlined, efficient, and cost-effective.
• Support HR HQ on administration and documentation related to international staff and volunteers.
• Support HQ HR on the offboarding process of international staff and volunteers.
• Coordinate with the Logistics department to ensure that Logistics provides appropriate fleet management and transportation for all international staff, volunteers, and visitors.
• Ensure suitable accommodation and living arrangements are provided to all international staff, volunteers, and visitors

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all-inclusive.

MINIMUM QUALIFICATIONS

• Typically, a bachelor’s degree in a related area. An equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, 7+ years of progressive HR professional experience with a minimum of 5 years as a head of the HR department.
• Previous experience with the International Medical Corps is a plus.
• INGO experience.
• Global and cultural awareness.
• Drive for results.
• Leadership Skills.
• Innovative thinking.
• Communication skills.
• Field experience in humanitarian emergencies is desirable.

Please send your English CV to the IMC email: 

[email protected]

Please indicate the code of the position (35227) in the Subject line.

CVs without the subject line “35227” will not be considered.

• • Links to CVs will not be taken into consideration.

  • The deadline will be October 06, 2024, at 4:00 p.m. (Iraq time).
  • Applications will be reviewed on a rolling basis, and the application process may close before the stated deadline.
  • Only shortlisted candidates will be contacted.

• * Note:- please send your national ID, and certificates attached in the application email as well.

  *A bank account will be requested from the selected candidate

 CVs will be reviewed on a rolling basis.

 _{reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.}