World Food Programme
tendersglobal.net
Job Description
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Description
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ORGANIZATIONAL CONTEXT
This position is based in Antananarivo Country Office and reports to the Head of Security.
THE ROLE
- To deliver a wide range of business support processes and activities for a specific professional area of work, to facilitate effective service delivery.
KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive):
- Collate information for inclusion in reports, documents, and correspondence, to support the effective work of other staff.
- Respond to standard queries and provide timely and accurate guidance.
- Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources
- Manage and maintain records and databases, to ensure information is organized and readily available for staff.
- Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.
- Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.
- Contribute to improvement of business procedures and processes.
- Collect and perform basic analysis of data to contribute to quality business information management.
- Provide guidance to junior colleagues in performing their duties.
QUALIFICATIONS AND EXPERIENCE:
- Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
- Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge and Skills:
- Knowledge of specialized common business practices and methods, gained through relevant technical training and experience.
- Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
- Ability to carry out basic data analysis and independently rectify problems requiring attention.
- Ability to monitor and record financial transactions.
- Good communication skills required to give and receive information and work with a variety of individuals.
- Ability to maintain confidentiality
Language:
- Fluency in French (level C) is mandatory and a good mastery of English is an asset.
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