Public Relations Coordinator

Job description

Position Title: Public Relations Coordinator

Duty Station: Doha, Qatar

Classification: General Service Staff, G-7

Type of Appointment: One Year Fixed Term, with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 09 October 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo

(the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See;

Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar;

Marshall Islands; Micronesia (Federated States of); Namibia; Nauru;

Palau; Saint Kitts and Nevis; Solomon Islands; Suriname; The Bahamas;

Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context

Under the overall supervision of the Head of Resources Management (HoRM) in Doha, Qatar and direct supervision of the Administrative Officer (Staff Support) and, in collaboration with relevant units in IOM Qatar, the incumbent will be responsible and accountable for successful coordination of the issuance and updating of official documents for the staff members.

Responsibilities

• Coordinate the processing, submission and follow-up of all the organization transactions with the government sectors (Ministry of Foreign Affairs, Ministry of Interior to name few).
• Coordinate the submission of all visas & work permit cards with government office as well as the immigration department.
• Coordinate the process all renewals of driving license with traffic office.
• Attest documents before the ministries and embassies whenever required and deliver any correspondence to governmental authorities or companies.
• Coordinate the issuance and the updating of official documents of the Oganization (i.e. traffic department, municipality, customs clearance etc. to name few);
• Liaise with authorities to ensure Organizaton compliance to local laws and regulations.
• Keep updated on labour regulations changes that may affect visa processing.
• Liaise with all government institutions with regards fines, penalties or any inquiry.
• Coordinate with IOM Qatar Senior Management Team on status of staff visas, Qatar IDs, and transfer of ID from previous employer to IOM.
• Assist project teams in arranging high level meetings with high-ranked Government, Embassy and Corporate of Private Sector Officials.
• Assist Senior Management by sharing updated policies and priorities of Government for development of liaison strategies and also to ensure that all Privileges and Immunities agreed between IOM and Government through the Cooperation Agreement are received by the mission.
• Coordinate with the Resources Management Unit to verify that all Privileges & Immunities agreed between IOM and Government through the Cooperation Agreement is received by the mission
• Perform other duties as required.

Qualifications

Education

• High school diploma with seven years of relevant experience; or,
• Bachelor’s degree in Law or related fields from an accredited institution with five years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• In-Depth knowledge of, and experience with, dealing with local government departments.
• Working knowledge of Qatar labour regulations and governmental for authorities
• Strong problem solving skills
• Ability to multi-task and prioritize
• Ability to build strong relationships
• Experience working in Qatar is required

Skills

• Excellent communication and writing skills both in Arabic and English.
• Experience in Public Relations/Communications is an advantage.
• Eye to details and acute organization skills.

Languages

IOM’s official languages are English, French and Spanish.

• For this position, fluency in Arabic and English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

Competencies will be assessed during the selection process. – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

– behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

– behavioural indicators (Level 2) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Job Type: Full-time