Finance Officer

About Aid Gate Organization “AGO”

Aid Gate Organization (AGO) is an independent, nonpartisan, national organization in Iraq whose history goes back to 2014 with the beginning of ISIL’s occupation in Iraq. At that time and throughout the mass conflicts occurring from 2014 onwards, ISIL groups took control of large swathes of the country, including Nineveh, Salah al-Din, Anbar, and parts of Diyala. This period witnessed an unprecedented wave of displacement for people who lived in these areas in addition to extreme human rights violations. With the Iraqi government, unable to provide much-needed, widespread assistance, many international organizations entered the country to facilitate a response. In doing so, local community members were actively recruited to assist in the movement and return of displaced peoples, while providing them with emergency life-saving assistance to meet their basic needs. Since 2014, AGO has been working untiringly to help Internally Displaced Persons (IDPs), returnees, and vulnerable host communities for the implementation of whole-of-community resilience-building measures in Iraq. Today AGO is functional in Salah al-Din, Kirkuk, and the Nineveh governorates, with 50–150 employees, depending on the situation in the region. We are currently working on expanding our operations into the Anbar governorate as well as southern Iraq through proven programs to rebuild the lives of men, women, children, and refugees IDPs, minorities, ethnic groups and persons with disabilities.

MAIN RESPONSIBILITIES

     1. Finance:

• Update the BFU/FMT with a list of expenses and send it for Admin Manager’s review.

• Liaise with relevant head of departments for the BFU forecasts and updates and ensure close monitoring of the budget balance Vs spending.

•  Enter all outputs and inputs into the QuickBooks.

• Coordinate with admin finance Manager/Head of Support for any issue related to BFU and highlight proactively any potential issue.

• Preparation of the monthly cash request for admin finance Manager/Head of Support review and approval.

• Liquidation of the cash advances.

• Upload the books on saga on time with correct budget code, budget line and account etc.

• Cash count on a weekly basis with the finance Assistant and twice a month with the admin finance Manager/Head of Support.

• Ensure and supervise the archiving of the accounting records according to AGO procedures after a final verification of the completion of the file.

•  And:
  – Monthly closing for each Field base.
  – Pay all the payments.
  – Pay salaries for National staff.
  – Manage the advances for national staff* operational or salary advance.
  – Ensure & monitor financial archives.

  2. Reporting:

•  

  Provide weekly reports on the current week’s activities and plans for coming weeks to the admin Manager.

• Supervision of national regulations (tax, currency, etc.) in the area of responsibility.

• Regularly exchange information with the manager.

  3.Administrative support:

• Booking and update flight schedules of staff between Erbil and Baghdad airports and vice-versa (other airports maybe needed as weel)
• Assist the Admin Manager for briefings on international staff
• When necessary booking of hotel accommodation for national staff

• Education:

  • Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.

• Experience:

  • Minimum of 3 years of relevant experience in financial management, preferably in the NGO or development sector.

• Soft Skills:

  • Excellent analytical skills with attention to detail.
  • Strong communication and interpersonal skills for coordinating with internal and external stakeholders.
  • Ability to handle confidential information and work under pressure.

Interested applicants must send their most recent:

1. CV
2. Cover Letter

To [email protected] , Subject line must read: Finance Officer

Note:

• Applications not meeting the specified minimum requirements may not be considered
• The CVs received after the closing date may not be considered.
• Shortlisted candidates will be contacted for an interview that may include a written test of communication and writing skills.

Due to the nature of AGO work activities, AGO demand its employee to have the highest discretion and flexibility qualities. AGO can anytime according to the needs of his mission, and change the work location of his employee. AGO can at any time update tasks on this Job Description according to the evolution of the program or strategy changes. The above-listed tasks are not exhaustive, the employee can be asked to undertake other tasks by the employer according to the competencies, to work over settings time.

• Female candidates only.
• Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.