Finance & Admin Coordinator

Job Title: Finance & Admin Coordinator

Job location: Ukraine – Hybrid (Remote and office in Kyiv)

Reports to: Ukraine Country Representative

ABOUT MEDGLOBAL

MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.

JOB SUMMARY

Ensuring the effective and efficient accounting and administration management of MedGlobal programs in Ukraine in response to the humanitarian crisis.

MAIN DUTIES AND RESPONSIBILITIES

• Sustain all MedGlobal accounting processes to ensure compliance with the national laws and regulations.
• Manage accounting and tax records of MedGlobal activities in Ukraine, including preparation and submission of financial, tax, statistical reports etc.
• Prepare and supervise all matters related to HR accounting such as payrolls, timesheets and leaves of the national staff members, keeping personnel records, and reporting, to ensure that the employment standards applied for MedGlobal local staff are compliant with local labor and tax law, etc.
• Advertise new positions and follow the whole recruitment process documentation including on-boarding.
• Off-board documentation for employees when leaving and complete any clearance required.
• Manage the petty cash and related files (cash book).
• Fill the bank books and related files.
• Prepare Bank reconciliations.
• Support in the preparation and submission to the HQ requests for payments and requests of transfers; Assist Country Representative and MedGlobal Ukraine staff in the management of expenses and procurement matters.
• Cooperate with relevant HQ MedGlobal staff for the preparation of internal and external audits;
• Perform other duties if required.

QUALIFICATIONS AND SKILLS

• Bachelor’s degree in Accounting/Finance/Audit.
• 3-4 years relevant experience in accounting.
• 3-4 years of relevant experience in accounting of INGOs, Representative Office of INGO, local NGO and/or charitable foundations is desirable.
• HR experience is a plus.
• Knowledge of Ukrainian tax regulations and Ukrainian labor laws.
• Proficiency in computer skills (MS Office, accounting SW).
• Ability to manage and prioritize a varied workload and meet deadlines.
• Ability to work in a team.
• Flexible and with a positive attitude.
• Good knowledge of written and spoken Ukrainian and English languages.

CODE OF CONDUCT

MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, officers’ coordinators, and directors to guide their practice and conduct.

The Code is organized into categories, as follows:

1. Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.
2. Provide a positive and valued experience for those receiving service within and outside MedGlobal.

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work.

MedGlobal is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MedGlobal provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MedGlobal employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.