Finance Assistant

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Description

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Context

DRC has been present in Burkina Faso since 2013 with 5 field offices (Dori, Ouahigouya, Djibo, Gorom-Gorom and Dédougou) and 01 coordination office in Ouagadougou also covering operations for the Centre-North and East zone. DRC mainly intervenes in the areas of protection, food security and livelihoods, peacebuilding, education, water, hygiene and sanitation and shelter and essential household items.

In a context marked by growing humanitarian needs and more than 1.9 million internally displaced people, DRC is a key player in the emergency response. DRC also implements medium and long-term programs, in partnership with international and national NGOs, but also with community organizations and state structures, which aim to strengthen the protective environment of communities, social cohesion, access to basic services and sustainable livelihoods. Thanks to its community anchoring and flexible modalities, DRC is able to deploy integrated programs that meet the needs of the most vulnerable, whether internally displaced populations, refugees and members of the host community, in urban and rural areas, including in hard-to-reach areas.

About the position

The objective of the position is to support the finance team in daily tasks. This person will work in collaboration with the DRC offices for the archiving and regularization of the department’s files and documents. The Finance Assistant will be required to perform administrative tasks and carry out field missions in the various locations covered by the CNE zone.

Responsibilities  : (most important points)

Finance and Accounting

• Check that the purchase files are complete before making payment;
• Check budget availability and consistency between expenditure and budget lines before any payment;
• Alert in case of suspicion of embezzlement, abuse or corruption;
• Enter expenses daily in Dynamics;
• Assist with monthly accounting closing (account reconciliation, etc.).

Verification and compliance with procedures

• Verify purchasing and payment files and ensure their accuracy in accordance with DRC procedures, in particular by ensuring budget availability by checking with the Finance Team Leader or using budget tracking files (BFU);
• Verify that all files are complete and duly signed before transfer with the IDRA or any other necessary document to attest to the veracity and eligibility of the files.

Cash book/bank/mobile money management

• Check the equation physical balance = theoretical balance daily. Have it signed;
• In collaboration with the Finance Team Leader on the base, record daily transactions in the cash book and in Dynamics, when necessary;
• Responsible for ensuring that the accounting codes recorded for expenses are correctly matched;
• Responsible for monitoring advances and producing a monthly statement of open flows to the hierarchy;
• Responsible for monitoring taxes and all non-closed financial flows from the base and providing a monthly statement of these flows to the hierarchy.

Treasury

• Monitor cash, bank and mobile money by producing a weekly, monthly or ad hoc statement of needs;
• Make provision of funds when required on need basis;
• Pay salaries to day laborers, consultants and other workers if necessary by checking documentation beforehand;
• Conduct a weekly update with logistics and pay suppliers when necessary based on documents;
• Make payment of monthly taxes to Impôts, CNSS, IUTS, CARFO within the deadlines;
• Make payment of deductions on services and IRFs for the various premises within the deadlines.

Facilitate the transfer of information and documents

• Classify accounting documents according to the order of entries in Dynamics according to the new DRC rules;
• Archive cash account, cash reconciliation with the finance officer;
• Scan monthly accounting documents from the database;
• Receive, Audit and Archive monthly accounting documents from the CNE database and provide feedback as needed;
• Provide the necessary documents in collaboration with the Finance Team Leader during Landlord Audits.

Others

• Depending on the assignment base, the person will be required to perform administrative tasks.

Contractual conditions

• National law contract
• Duration: 12 months
• DRC Classification: Non Management I level 1
• Benefits: 13th month, Health insurance.

About you

• Experience and technical skills (including number of years of professional experience) 

Key requirements

• BAC+2/3 in Finance/Accounting;

Essentials:

• Have proven professional experience of at least one (1) year in a Finance Assistant position or in an audit firm, particularly on a humanitarian mission;
• Knowledge of an ERP system would be an asset;
• Work experience in an international NGO, preferably humanitarian;
• Experience working in emergency contexts;
• Very high coordination and communication skills.

Source: https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=172292&DepartmentId=19021&MediaId=5

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