Subcontracts and Grants Manager, USAID/West Bank & Gaza Accountable Local Governance (ALG) Activity

Project Background

USAID/West Bank and Gaza (WBG) Accountable Local Governance (ALG) Activity is a four-year, four months project that aims to improve the delivery of essential public services and to promote inclusive and accountable governance. The Activity interventions will improve service delivery, enhance the effectiveness of municipal operations, strengthen local government unit (LGU) fiscal management, and build resilience to shocks and stressors. The Activity will strengthen municipal responsiveness to citizens’ priorities and concerns, enhance civic engagement in local governance with a focus on under-represented and marginalized groups, and help connect LGUs, civil society, and other institutions to improve service delivery and enhance accountable governance.

Position Purpose

The Subcontracts and Grants Manager will play a pivotal role in managing and implementing the grants fund guided by the ALG work plan. This role ensures adherence to the project’s Field Operations Manual (FOM), USAID regulations, contract requirements, and subcontracts and grant policies. The individual will coordinate with all staff on planning and implementing subcontracts and grants through open communication, proactive market research, and price analysis.

KEy Duties & Responsibilities

Management:

• Provide training, guidance, and direction to project grants staff on planning, implementation, and compliance of subcontracts and grant policies, procedures, and instructions.
• Ensure policies, procedures, and practices are met using the FOM.
• Ensure documentation requirements are met across various departments (technical, grants, and finance).
• Supervise the Grants Team.

Planning and Implementation:

• Oversee subcontracts and grants management in coordination with the Grants Team.
• Develop and implement the ALG subcontracts and grants manual with guidance from the Director of Finance and Operations.
• Participate in work planning and activity planning to align the subcontracts and grants program with overall project activities.
• Lead the development of timelines and details for activities requiring subcontracts and/or grants; conduct market research and price analysis with technical staff.
• Coordinate with staff to prepare Requests for Applications (RFAs) to solicit applications and assess potential grantees’ capacity and readiness.
• Manage the evaluation and selection committee process for grantees.
• Prepare required approvals to ensure compliance with internal and external contract and policy requirements.
• Prepare subcontract/grant agreements and amendments, explaining terms, conditions, roles, and responsibilities. Ensure identified weaknesses in initial grantee assessments are incorporated into agreements with required monitoring and actions.
• Organize kickoff meetings and inform grantees of responsibilities, requirements, and policies during the grant’s life.
• Ensure post-award subcontract/grant management in accordance with relevant regulations and generate reports on subcontract/grant activities (forecasting payment, inventory, amendments, close-outs, and sector-specific data).
• Coordinate with Finance and Technical Teams to ensure on-time deliverables, payments, and cash flow requests by monitoring milestones and payment schedules.

Compliance:

• Provide training, guidance, and direction to project staff on planning, implementation, and compliance of subcontracts/grants policies, procedures, and instructions.
• Review subcontracts/grants for completeness and alignment with the ALG work plan.
• Ensure all required documentation is uploaded in the grants database (TAMIS).
• Review subcontract/grant milestones and payment requests against agreements to ensure compliance.
• Train and enforce policies and procedures to prevent improprieties.
• Lead the audit of subcontract/grant files annually.

Other tasks as assigned.

Qualifications

• Bachelor’s degree or equivalent work experience; degree in business or related field preferred.
• 9+ years of professional experience, including increasingly responsible subcontracts/grants experience, preferably with international donor-funded organization.
• Familiarity with USAID rules and regulations required.
• Previous experience with DAI policies, procedures, and systems (TAMIS) preferred.
• Ability to solve complex technical, managerial, or operational problems and evaluation options based on relevant information.
• Strong communication skills – both written and oral – in English and Arabic.

The Subcontracts and Grants Manager will report to the Director of Finance and Operations.