Administrative Office Manager

As Administrative Office Manager, you will play a pivotal role in ensuring efficient accounting management and seamless administrative support under the guidance of the Director General, while supporting the team and our members to foster a collaborative and harmonious working environment.

MAIN RESPONSIBILITIES

• Office Management and Administrative Support: Ensure and oversee the administrative needs of the association by addressing daily office management tasks, updating the database, and maintaining the website.
• Accounting: Serve as the primary contact for all financial matters, facilitating communication with the external accountant and auditor, including the preparation and encoding of documents, assisting the financial auditor, and preparing annual financial statements.
• Contact Point for Members and External Stakeholders: Manage subscription inquiries and maintain communications with members and external parties.
• HR Support: Act as the liaison for daily HR tasks, coordinating communications with institutions on matters such as administration, payroll, labour laws, and official publications.
• Events and Meetings: Organise and provide logistical support for events and meetings coordinated by the secretariat.

ABOUT YOU

You have a dynamic and confident personality, with the ability to adapt and offer solutions. Well-organised and interested in the work of a European trade association, operating internationally, you are proactive in understanding and meeting customers’ and members’ needs. You are highly focused, deliver on-time, with a methodical approach that ensures attention to detail and accuracy, particularly when it comes to identifying numerical discrepancies. You are a great team player.

QUALIFICATIONS:

Must-have:

• Excellent written and oral skills in English, additional languages will be seen as an asset.
• Excellent knowledge of Microsoft Office Suite

Technical skills:

• Experience as an accounting assistant; familiarity with accounting software such as BOB 50 or similar is advantageous.
• Strong understanding of the Belgian payroll system is a plus.
• Minimum education level required: University degree
• Minimum of experience level required: Years of experience are less important than attitude and motivation for this role.

Level of supervision: After an initial guidance period, you will be given overall directions but are expected to perform duties and responsibilities independently.

WE OFFER YOU

• a full-time job in a small and caring team (part-time can be agreed)
• an autonomous workplace with teleworking options to be agreed
• a competitive salary package, in line with your experience

HOW TO APPLY?

Please, send your CV and cover letter to [email protected] by 8th November 2024

Only shortlisted candidates will be contacted.

Do not forget to mention that you found this job ad on the Euractiv Jobsite!