Feminist Grants Officer – Terms of Reference.

Organization: Peace Track Initiative

Reports to: Co-Director and Yemen Chief Manager

Location: Aden

Type of Contract: Service Contract

Length of contract: Open, renewable upon availability of funds

Salary: Level B- Step 2

Job Summary:

The Peace Track Initiative (PTI) is seeking a passionate and experienced individual to join our team in a consultation capacity as a Feminist Grants Officer. As a Grants Officer you will be responsible for the provision of grants to our partners taking into consideration the different rules and requirements of donors and grantees. you will also play a key part in relations with partners, and maintain fluent and smooth communication with them.

• Duties and Key Responsibilities:
• Serve as the primary point of contact for CSO partners, providing ongoing guidance and support.
• Conduct needs assessments and provide targeted capacity-building support to strengthen partners’ project management, financial reporting, and compliance skills.
• Develop and write Grant calls and agreements for our partners and crafting detailed and persuasive grant applications as each project’s needs require.
• Oversee the entire grant process, from applications and selection to disbursement, monitoring, and closure.
• Ensure timely processing of grant agreements, amendments, and disbursements in accordance with organizational policies.
• Maintain comprehensive grant documentation, including grant agreements, partner records, financial reports, and programmatic updates.
• Coordinate with Internal Departments by gathering necessary information and collaborating with various departments to ensure that the grant calls and the applications are comprehensive and accurate.
• Work closely with program managers to track and report on projects.
• Conduct site visits when necessary, attend partner meetings and review to monitor project activities and compliance with organizational policies and donor requirements.
• Ensure Compliance by making sure that all grant applications comply with the relevant regulations and guidelines related to our organization, donors, and grantees.
• Prepare and submit regular grant performance reports, identifying successes, challenges, and opportunities for improvement.
• Manage Grant Budgets by overseeing the agreements and the financial aspects of grants, ensuring that all information and reports are correct and that funds are spent appropriately and within budget.
• Build relationships by maintaining good relationships with grantees, partners, and stakeholders.
• Work closely with the finance team to manage grant budgets, ensuring alignment between financial expenditures and program activities.
• Review financial reports and expenses submitted by partners, ensuring accuracy and adherence to approved budgets and financial guidelines.
• Post-award management includes financial reconciliation and ensuring that all grant conditions are met.
• Oversee the timely submission of grant, budgets, reports and ensure compliance with grant requirements.
• Write and design organizational materials.
• Qualifications:
• Master’s degree in business administration or relevant field.
• 4 years of experience in grant writing in both languages Arabic and English.
• Strong understanding of feminist principles and commitment to promoting feminist spaces.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively within a diverse team and partners(online and in person).
• Strong computer skills: must be competent in the use of Windows, MS Office programs (Word, Excel), email programs, and some other applications.