Finance Specialist

Job Overview/Summary: The Finance Specialist assists the finance team in accurately controlling and managing the implementation of accounting systems with a primary focus on supporting the IRC in NY & NJ. The Finance Specialist provides internal and external partners with timely, accurate and understandable financial information and reports. 

Major Responsibilities: 

• Ensure compliance with IRC’s accounting policies and procedures, as well as generally accepted accounting principles and donor requirements, for both the office and donors.
• Coordinate the implementation of IRC’s internal control procedures to safeguard the organization’s assets.
• Support daily financial activities:
  • Prepare entries and approve invoice journals,
  • Invoice and report on Accounts Receivables,
  • Resolve journal entry discrepancies.
• Assist in month-end/year-end closing tasks:
  • Prepare monthly billing with review of account transactions to ensure accurate coding and completeness,
  • Produce variance analysis report,
  • Reconcile accounts.
• Build and maintain a comprehensive understanding of donor policies, regulations, and procedures, and share this knowledge with the programs team.
• Other duties as assigned:
  • Prepare and manage T&E documentation, process and post Prepayment cards, and handle staff and client payments, including direct assistance.
  • Reconcile transactions involving Pcards and ensure accurate posting of expense reports and journals in Integra.
  • Create and post journals for donated items received from donors, review and post them and procured journals, and reconcile the account.
  • Prepare Invoice files by program, validate or correct grant codes, and process invoice entries for various expenses in Integra.

Job Requirements: 

• Two (2) years of post-secondary education or equivalent experience working in accounting, finance, bookkeeping, or administrative support, preferably in a non-profit setting
• Strong commitment to ensuring the success of the IRC mission while adhering to the values of service, accountability, integrity, and equality as defined in the IRC Way
• Solid computer-based accounting skills, including spreadsheets and other financial related software programs
• Proficient in general office software programs like MS Word, Excel, email, and internet
• Proven track record to work as a team member in a cross-cultural environment
• Excellent verbal and written communication skills
• Ability to prioritize and manage time effectively
• Ability to optimally work with remote teams through telephone, email, videoconference, and other methods of correspondence
• Fluency in English, written and spoken

Working Environment: 

• Standard office work environment. 

Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget.  Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12 month time period.