Organizational Context and Scope
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all and it does so by providing services and advice to governments and migrants.
Under the overall supervision of the Programme Manager of the Migrant Protection and Assistance (MPA) Unit and the direct oversight of the National Programme Officer, the Project Administrative Associate will be responsible for administrative and finance activities related to the Migrant Protection, Return and Reintegration (MPRR) and other MPA related programmes. These deliverables include but not limited to purchase requisition, payment processing, preparation of travel requests, review of financial reports from implementing partners, follow-ups on
Responsibilities and Accountabilities
- Assist the MPA team with daily administrative tasks related to all activities associated with the implementation of portlio including regional projects on MRP, the MPRR, and country projects at country level and sub-offices in Bossaso and Hargeisa.
- Ensure proper documentation of all activities related to the MRP, and MPRR projects and collect supporting documents to process procurement and finance related tasks in a timely manner, following up within the team and across departments where necessary.
- Ensure that all necessary supporting documents related to the provision of in-kind and cash-based reintegration under MPRR and other projects, including traditional AVRR arrangements, and services and vendors requests are provided before payment request is submitted to finance unit.
- In close coordination with Implementing Partners (IPs), collect, and review financial reports and supporting documentations prior to submitting them to respective finance focal points.
- Support logistical and administrative aspects of organization of workshops, trainings, accommodation, and other relevant events.
- Provide administrative and logistical planning support to staff and partners regarding duty travel, travel requests, security clearances, accommodation, official missions, and expense claims of MPA staff.
- Arrange MPA staff meetings, draft minutes and action points for each meeting and share them with direct supervisor and MPA Programme Manager.
- Maintain proper organization and documentation of all administrative and finance documents, follow ups, commitments, payments and other related tasks
- Follow up with MPA staff to submit necessary documents for clearance including travel requests, advance payments, separation forms, timesheets, etc.
- In close coordination with MPA team members, prepare IP agreements, service agreements, and review and validate financial reports and supporting documents for payment processing.
- Review financial reports and supporting documents from Migration Response Centers (MRCs) and other reception and transit centers in Mogadishu, Hargeisa, Berbera, and Bossaso.
- Perform any other duties as may be assigned.
Required Qualifications and Experience
EDUCATION
Bachelor’s degree in accounting, Finance and Business Administration from accredited academic institution with a minimum of three years of experience in similar role with UN, INGOs and related institutions.
High School Degree/Certificate from an accredited academic institution with five years of professional experience
EXPERIENCE
Professional experience in financial administration and prior experience in working with UN, INGOs and other associated agencies in Somali context.
Strong experience in financial accounting and administration in massive portfolio.
SKILLS
Knowledge in standard procurement, payment and administrative processing standards.
Knowledge in minimum documentation required for payment processing.
Knowledge in office package (Word, xl, ppt etc.)
Good communication skills
Languages
REQUIRED
Fluency in English.
DESIRABLE
Swahili
How to apply
Please follow the steps below to submit your application through the IOM Careers portal:
- To view the vacancy, click View the external job posting to access the external job posting. At the bottom of the page, click Apply Now to begin the application process by entering your email. Your profile will be automatically created and updated as you provide information for each job application.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
- We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
- Answer the job application questions.
- Upload supporting documents, including a motivation letter, CV, educational certificates, or any other documents required for the specific job posting.
- Insert your digital signature.
- Once your profile is completed, please apply, and submit your application.
Please note: IOM does not charge any fees at any stage of the recruitment process, including application, interview, processing, training, or any other related fees.
Posting Period: 14 November 2024 to 27 November 2024
Only shortlisted candidates will be contacted