FACILITIES MANAGEMENT ASSISTANT

Org. Setting and Reporting

This position is located in the United Nations Mission in South Sudan, with duty station Bentiu. Bentiu is classified in the “E” category and as a non-family duty station. The incumbent will report to the Unit/Section Chief or the Chief Engineer.

Responsibilities

Within delegated authority, the Facilities Management Assistant will be responsible for the following responsibilities: Operations: • Assist in scheduling and supervision of construction, repair, maintenance and installation of conventional buildings, temporary buildings, infrastructure ,sites and premises including grounds in the mission area. • Assist in carrying out technical assessments of existing buildings and infrastructure. • Lead and supervise ad hoc tradesmen, local junior staff assigned to the team by determining workloads and schedules. • Review and recommend for approval work orders and assign day to day repair maintenance tasks to tradesmen being supervised. • Perform diagnostics and preventive maintenance, resolve basic engineering problems, and inspect quality of work and work performance. • Issue instructions at site, record variances, supervise and record measurements of work taken with respect to work progress. • Inspect and report on construction project work and maintenance work carried out either by contractors or tradesmen and staff under supervision and ensure proper utilization of available resources. Project Management • Manages the creation and updating of Real Estate assets and ensures that the UMOJA AUC records are maintained • Organize and maintain Engineering Assets and Projects portfolios • Ensures that engineering project documentation is maintained. Administration • Advise on requirements for ordering construction materials, maintenance project, equipment, spare parts, materials and building supplies. • Assist in preparation of bills of quantities and costing for infrastructure projects. Resolve problems; inspect quality of work and work performance. • Assist in technically evaluating bids and proposals for construction projects. • Follow up on correction of defects in material. • Maintain records relating to work orders projects and general correspondence. • Report on construction project work and maintenance work carried out by tradesmen, vendors and contractors and ensure proper utilization of available resources. • Provide inputs periodically for assessment performance levels of assigned local and international staff. • Alert the Chief of Unit/Section of unusual occurrence and/or damage that have taken place or likely to occur. • Perform other duties as assigned by the supervisor or the Chief of Section/Unit.

Competencies

• PROFESSIONALISM: Knowledge and experience in construction, infrastructure and maintenance project implementation Demonstrated technical skills; initiative and practical problem-solving skills; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Technical and vocational certificate in a trade specific to the post such as: air-conditioning, refrigeration, heating systems, generator, power supply, electrical, carpentry, plumbing, welding, etc. is required. Certifications in common project management methodologies (PMP, Prince 2 foundation) is desirable.

Work Experience

At least six (06) years of relevant experience in construction project implementation in a private, commercial or military environment, installing, servicing, maintaining and repairing buildings and infrastructure is required. Experience in project management monitoring and reporting for major inhouse and outsourced construction projects is required. Experience in international operations in a post conflict environment is desirable

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.