Payroll Manager

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Background/IRC Summary:

The IRC Finance department seeks to achieve excellence in financial management by providing accurate and timely financial information to IRC management and programs and by adhering to established financial practices and accounting principles. The HQ Finance Team does this by supporting and training staff, by implementing and monitoring the implementation of IRC and donor policies and procedures, and by gathering the necessary financial information in preparation of the organizations’ financial statements.

Job Overview/Summary:

The Payroll Manager is responsible for coordinating payroll activities and collaborating with Human Resources and Accounting to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions, following IRC payroll processing deadlines and in compliance with government regulations.

The Payroll Manager will report to the Senior Payroll Officer, HQ finance team, Human Resources, and finance staff both within the US and international offices.

Major Responsibilities:

Team Management

• Oversee payroll data entry, ensuring accuracy and compliance across the team while coordinating the processing of four (4) pay groups.

• Monitor team performance and workflows to identify areas for improvement, implementing solutions to enhance efficiency.

Payroll Processing

• Manage bi-weekly payroll for approximately 4,300 domestic employees, and monthly payroll for 600 international employees.

• Input l new hire direct deposit, tax information, and garnishment orders or revisions into ADP Vantage system.

• Calculate prorated and retro payments based on the effective date of change and process pay data batches.

• Execute off-cycle payrolls for California, Montana, Utah, Colorado, and District of Columbia terminations as needed.

Data Reconciliation

• Reconcile Workday and ADPR reports for new hires, terminations, leave of absence, compensation adjustments, etc.

• Perform quarterly reconciliation of payroll quarterly reports and submit amendments to correct prior quarter taxable income.

• Collaborate with the Payroll Analyst to review daily cash report for payment exceptions and implement corrections in ADP.

Reporting

• Prepare monthly report for the Bureau of Labor Statistics.

• Generate ADP reports to support various departments as needed.

• File quarterly reports for Washington Department of Labor & Industries and submit vouchers to Accounts Payable.

Issue Resolution

• Address employee payroll, including overpayment, no payment, late deposits

• Advise the Senior Payroll Officer on compliance with new State regulations, unemployment insurance, and local jurisdictional requirements.

Compliance & Liaison

• Liaison with the mobility team for timely submission of relocation expenses for processing

• Review daily Workday/ADP data bridge transmissions for errors and submitting corrections to HR Operations as need.

• Collaborate with HR with year-end processes, including healthcare valuations, tax preparation and 457(f) recording.

• Process other duties as assigned by the Senior Payroll Officer.

Job Requirements:

• Minimum 5-6 years knowledge of the payroll function including preparation balancing, internal controls, and payroll allocations.

• B.A or B.S. in Accounting or Business Administration preferred.

• Strong verbal and written communication skills.

• Ability to work accurately, pay attention to details, strong work ethic, and consistently meet deadlines

• Proven aptitude with numbers and the ability to accurately process detailed information

• Solid organizational skills: the ability to be productive under pressure in a fast-paced team environment.

• Flexible work attitude: the ability to be flexible and yet focused & reliable in an environment of frequently changing demands.

• Proficient computer skills: Microsoft Office Suite and/or related software & Outlook

• Experience with payroll software required, preferable ADP

Working Environment:

• Standard work office environment, with remote work option available

Compensation:

Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

US Benefits:

The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12 month time period.

Standard of Professional Conduct: The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.