Project Assistant

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Description

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Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN organization in the field of migration works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration, for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall guidance of the IOM Tunisia Chief of Mission and the overall supervision of the  IOM Tunisia’s Monitoring Evaluation and Research Officer, and the direct supervision of the National Project Officer, the successful candidate will be tasked to assist the implementation of the project to provide empowerment service to youth and institutionalizing initiatives in the region of Tunis. the project will strengthen the capacities of local youth-related services through trainings of youth counselors, equipment provision and support to cultural and sports community-based activities.

Responsibilities

The Project Assistant will undertake the following tasks:

• Support the Project Manager and National Officer in the implementation and reporting of the project.
•  Organize  workshops, meetings, and events (seminars and training) program and the prepare  their reports.
• Assist in the recruitment and monitoring of service providers. Report any breaches to quality control or setbacks that may affect the deadlines.
•  Monitor  project progress and pro-actively suggest tracking and reporting tools.
• Assist in the coordination with public and private institutions to implement training sessions and coaching activities.
• Assist in the preparation of the activities workplans including logistics and budget. Support the Project Manager in reviewing the training costs and project budget lines and tailor the training programs as necessary. 
• Assist in the organization of the technical and financial aspects related to the project progress including contracts with service providers, procurement of required items, processing of payments, submission of reports and all related documentation, and follow-up on monitoring and reporting tools.
• Provide logistical support for the organization of field missions, meetings, workshops (travel, accommodation, catering, preparation of communication materials.
• Support the smooth daily running of all administrative functions in a timely fashion, and in accordance with IOM’s regulations and procedures. 
• Monitor and refresh all beneficiary-related data through diligent follow-up.
• Assist with the drafting of interim and final reports of the projects, in line with donor requirements and IOM standards and procedures, hence contributing to timely submission of such reports.
• Follow-up on documents (including purchase requests, purchase orders, requests for payments, vouchers, HR forms) and correspondence for signature, and liaise with IOM staff. as needed. 
•  Create  and maintain a proper documentation and systematic tracking and filing systems of administrative documents including the maintenance of the classification system (Hard/Soft copies) and databases of the relevant documents. 
• Maintain the confidentiality and integrity of all related information on the project, especially data regarding applicants and selected beneficiaries of the project.
• Perform other related duties as may be assigned. 

Qualifications

Education

• Bachelors or Equivalent or Higher degree in Business Management, Business Administration, from an accredited academic institution and three (3) years of relevant professional experience; 
• High School Degree/Certificate in the above fields with five (5) years of relevant professional experience.

Experience

• Experience and interest in entrepreneurship and international cooperation.
• Experience in administration and technical assistance to executives is an asset.
• Effectively coordinates actions with other implementing partners.
• Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives.
• Prior work experience in an international organization and/or non-governmental organizations (NGO) is an advantage.
• Experience in Labour Migration, Migration and Development.

Skills

• Capacity to work effectively and harmoniously within people at different levels within and outside organization and with colleagues from varied cultures and professional backgrounds.
• Candidate should be highly motivated with dynamic personality and the ability to work under pressure to meet deadlines.
• Ability to draft correspondence and communicate effectively.
• High level of computer literacy (MS Office Word, Excel and Outlook); experience in handling web-based management system.
• Ability to analyze and interpret source information and data; capable of designing, reviewing and revising business processes to achieve efficiency.
• Strong organizational and planning skills.
• Excellent time management skills.
• Excellent verbal and written communication skills in all three languages (Arabic, French, English).
• Attention to details and problem-solving skills.
• Capacity to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds.

Languages

REQUIRED

• External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).
• For all applicants, fluency in French, Arabic and English is required (oral and written).
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Source: https://fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/11406

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