Intersectional Field Procurement Advisor

Location: Amman, Jordan – with 50% time traveling to field locations

Contract: Permanent at 100%

Duration: Open

Start date: ASAP

Deadline to apply: 11.12.2024

*By default, the successful candidate will be offered a contract in the MSF office of their country of residence at the time of application.

I. MSF INTERNATIONAL

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.

MSF International is the legal entity that binds MSF’s 24 sections, 25 associations and other offices together. Registered in Switzerland, MSF International provides coordination, information, and support to the MSF Movement, as well as implements international projects and initiatives as requested.

II. CONTEXT

Procurement of products and services is a critical activity for MSF operations and represents approximately half of MSF’s expenses. Therefore, MSF has undertaken significant efforts in recent years to strengthen and re-organize its procurement function, which have led to the creation of the Global Procurement Unit (GPU). The primary aim of the GPU is to streamline procurement activities and increase compliance, efficiency, and risk management.

Situated within MSF International Office, the role of the Global Procurement Unit is to lead global procurement strategies, to coordinate procurement efforts in the organization and to support the development of the procurement function across all MSF entities to efficiently contribute to MSF’s social mission.

As part of the Global Procurement Unit, the Intersectional field procurement advisor will:

• Report hierarchically to the Head of Global Field Procurement.

• Work closely with Field Procurement, Supply and Log referents, Cell members, Heads of Mission and other mission coordinators, and other GPU team members.

• Interact with other stakeholders within the MSF movement: International Legal Department (ILD), IO Supply Chain, IO Compensation & Benefits platform, etc).

III. PURPOSE OF THE JOB

The overall objective of this position is to support the mutualization of procurement activities in the field and foster the use of procurement best-practices and ensure that they are pertinent, efficient and respond to the global needs of MSF.

IV. KEY ACCOUNTABILITIES

1- Provide OCs with strategic, technical, and hands-on procurement support.

• Develop awareness on procurement in the OCs through stakeholders involved in field procurement.

• Actively participate in intersectional field procurement mutualization discussions and ensure a proper set up of its governance at mission level.

• Provide technical and strategic support to the missions through the IPMs or the supply teams of the OCs at regional and mission level.

• In coordination with OCs procurement advisors provide hands-on operational procurement support upon request: needs assessment, market assessment, sourcing, negotiation, supplier performance monitoring, tools, trainings …).

2- Act as functional manager for field Intersectional Procurement Managers.

• Provide the technical and practical expertise during the recruitment and selection process of IPMs.

• Prepare the arrival of new IPMs by ensuring the briefing of different stakeholders at cell and mission level.

• Coordinate the onboarding of IPMs: briefings, induction and on the job training.

• Support the IPM in developing and executing their roadmap of activities by giving guidance and by helping remove roadblocks whenever needed.

3. Contribute to the strengthening of processes and tools to support procurement activities at field level.

• Identify gaps on current processes, tools and guidelines and liaise with the global procurement process and tools team about the specific needs for the field.

• Accompany the IPMs and Supply Teams at regional and mission level in the use of global process and tools and, if needed, propose the necessary adaptations to the global procurement process and tools team.

• Foster the utilization of Supplier Portal and e-Sourcing tool in the field in coordination with the global procurement process and tools team.

4- Participate in the development and the strengthening of the field procurement community.

• Liaise between the IPMs, the Supply Teams at regional and mission level, and the resources available in the GPU (category experts, tools & process team, learning and development, sustainable procurement, legal advisor, etc.)

• Give regular updates to the procurement community on the advancement of the procurement roadmap in missions supported and followed by the GPU.

• Encourage peer learning and exchange of best practices and experiences among IPMs, Supply Teams and other working groups.

• Promote capacity-building initiatives offering tailored learning initiatives: training, workshops and other professional development opportunities for Supply Teams in the field.

V. PROBLEM-SOLVING

• Inside the frame of the strategic orientations of the GPU validated by the Executive Supply Chain Committee (ESCC and the strategy for GPU field procurement mutualization, autonomy to implement and follow up the strategy for naturalized field procurement across all MSF missions in the field to respond at best to MSF global needs.

• Capacity to operationalize this strategy in action plan in coordination with all MSF entities involved.

• Being able to coordinate and work transversally with 6 OCs, 3-6 MSF missions and 3 regional supply centres, across functions (Supply, Logistics, HR, finance, medical, legal) and influence decision makers of all entities involved (mission coordinators, procurement referents and heads of mission).

VI. DIMENSIONS

• Up to 100M Euros of procurement spend coordinated.

• 3 to 6 team members functionally managed.

• Up to 3 projects to coordinate.

VII. JOB REQUIREMENTS

Practical / technical knowledge

• Bachelor’s degree in business and/or supply chain with ideally a specialization in procurement or project management or a combination of relevant education and professional experience.

• 6+ years of experience in procurement direct or indirect spend including data analysis, sourcing, complex negotiation and contracting or a position in a different domain entailing the same components.

• Field experience in procurement /supply chain functions with MSF or another NGOs is a must.

• Experience in people management is a must.

• Experience in project management is an added value.

• Proven track record of change management.

Planning and organising

• Excellent strategic planning and analytical skills.

• Strong organizational skills, ability to handle multiple priorities at one time.

Communicating and influencing

• Demonstrate independent initiative, drive for change, improvement and innovation.

• Excellent communication skills, assertiveness negotiation and influencing skills.

• Ability to work in a cross-cultural and cross-functional environment.

• Team player with strong customer orientation.

Practical requirements

• Proficiency in standard office tools including Word, PowerPoint, Excel and data management.

• Fluent spoken and written English. Good command of French is a strong asset.

Only shortlisted candidates will be contacted.

At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.