Data Analysis Assistant

Org. Setting and Reporting

This post is located in the Acquisition Management Unit, Supply Chain Management Service of the United Nations Mission in South Sudan (UNMISS). The Acquisition Management Unit coordinates the Mission’s demand planning, development, and management of the acquisition process for various services and commodities while considering suitable sourcing options, including global and regional systems contracts, local market conditions, logistics forecasting, determining inventory management policies, supply schedules, and prioritization of operational supply chain requirement. The Data Analysis Assistant reports directly to the Chief Acquisition Management Unit.

Responsibilities

Within delegated authority, Data Analysis Assistants will be responsible for the following duties: • Provides full range of data analysis at all phases of acquisition planning and of the currently used ERPs: Supply Chain Planning Tool (SCPT) and Business Planning and Consolidation (BPC), focusing on mission critical aspects such as inter alia: blocked or incorrect PIDs, inaccurate demand forecasting, inventory holdings, historical consumption trends, price alerts, net demand and sourcing, contracts availability, etc. • Designs and implements Key Performance Indicators (KPIs) for end-to-end acquisition data management and process. • Serves as a focal point for coordination, monitoring and expedition of acquisition planning, SCPT and BPC data analysis activity, involving liaison with diverse parts of the organization to request data and to communicate data needs to other parts of the mission (Procurement, Technical Units, etc.). Follows-up on requests made by other team members and coordinates activities. • Maintains specific information products in their area and assists more senior staff in providing information products to others. • Develops and implements continuous improvement plans to enhance the accuracy and compliance of SCPT data. Collaborate with technical units (TUs) to streamline data entry processes and improve data quality • Assists in drafting correspondence and communications related to all aspects of data analysis, including information on available data sets, data catalogs and data analysis, revisions and other related issues, as well as preparing unit contributions for a variety of periodic reports. • Provides risk assessments and recommend solutions to address potential challenges, ensuring a strategic approach to acquisition and procurement processes. • Track and trace shopping carts and purchase orders, maintaining real-time visibility on end-to-end acquisition data; creates reports on the Acquisition Plan implementation. • Liaise with HQ focal points regarding SCPT integration and data issues, providing feedback on software development and systems improvements. • Assists with the provision of advice on how data can be utilized to improve decision making within the knowledge domain. • Assists with search for approaches and methods that will lead to innovative data products. • Assists with preparation of data products related to data analysis activities; drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence, etc. • Provides guidance and training to new/ junior staff. • Supervises General Service staff or other field service in the function. • Documenting requirements, background information and methodology used for data analysis. • Performs other duties as assigned.

Competencies

Professionalism: Uses advanced analytical skills and experience to assist in organizing, managing, and disseminating information. Demonstrates the ability to coordinate efforts of others and review their contributions. Assists with analysis, modeling and interpretation of data in support of decision-making. Writes queries, prepares draft reports and finds innovative ways to present findings in data products. Takes pride in the work for the organization and understands the impact that can be brought into the organization by allowing data-driven and evidence-based decisions. Demonstrates ability to review assignments given, plan work for themselves and more junior staff and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

Education

High school diploma or equivalent, is required.

Job – Specific Qualification

Technical or vocational certificate or successful completion of online or classroom trainings in Data Analysis, Data Science or related learning credential is required. Certificates in Microsoft Power BI is required. Certificate in SCPT demand planner is desirable Certificate in SCPT source planner is desirable Certificate in UMOJA Analytics (Self Service Analytics) is desirable Certificate in project management methodology such as Prince2, PMP or lean methodologies such as Scrum or Kanban is desirable.

Work Experience

At least eight (8) years of progressively responsible experience in data science, data analytics, supply chain management, logistics, or related area, is required. Experience with building and maintaining reports on Power BI or similar tools, and on Advanced Excel are required Experience in BI/Analytics (Self Service Analytics) is desirable. Experience in Supply Chain Planning Tool (SCPT) is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency (oral and written) in English is required. Working knowledge of another UN official language is desirable.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to ncrease women participation in its workforce.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.