117564 National Project Manager of AIS Forum Support Facility Project (For Indonesian Nationality Only)

Background

Office/Unit/Project Description 

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
 
 UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries globally, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP

Archipelagic and Island States (AIS), with their vast ocean territory, face common development challenges that inhibit their ability to live prosperously and grow sustainably. Many of them are facing existential threats that include climate change, natural disasters, marine plastic debris, and unsustainable marine activities. Failing to protect the ocean ecosystem and address climate change will have catastrophic social and economic effects on these countries. 
 
Around 70% of the earth’s surface is covered by oceans, which account for 97% of all water on the planet. It provides humanity with numerous ecosystem services including nutrition, shipping and trade routes, and cultural services (e.g. recreation, education and traditional cultural practices). These ecosystem services greatly contribute to the global economy, with approximately three billion people, women and men, relying on the ocean and coastal regions for their livelihoods, generating around USD 3 trillion annually. This has led to a high population concentration in coastal regions, with 40% of the global population (~2.4 billion individuals) residing within 100 km of the coastline.
 
The range of coastal and maritime industries that enable the ocean economy to thrive have also begun to compromise their present and future life, as irreversible changes to the marine ecosystem are triggered by anthropogenic impacts on the marine environment.
 
 Some of these impacts include changes caused by climate change, such as the increased occurrence of extreme weather events, ocean acidification, rise in sea level, and loss of important coastal and marine ecosystems. These rapid changes to coastal and marine areas have innumerable negative effects on society, even more so on women and children. According to several UN organizations, women and children are 14 times more likely to die or get injured in natural disasters because of unequal access to resources. Women also account for half of the workforce in the aquaculture sector but only earn 64% of what men earn. It is why achieving the 2030 Agenda for Sustainable Development is very important for Archipelagic and Island States. 
 
The pathway towards inclusive and environmentally sustainable development must be built upon Science, Technology, and Innovation (STI). It is considered a central element to achieving sustainable development goals as it has the ability to trigger transformative actions by reshaping production, promoting equality and inclusion, and providing environmental benefits.
 
Some Archipelagic and Island States are in a better position than others to respond to the climate change and environmental challenges while many others do not have access to technologies that will allow them to adapt to the changing environment and implement sustainable practices to preserve their marine and coastal ecosystems. Therefore, it is important not only to have the required technologies but also to ensure its wide adoption. Without technology transfer and capacity building, many emerging Archipelagic and island countries will experience difficulties in implementing sustainable practices.
 
There are two further reasons why combating climate change and ocean ecosystems degradation require cooperation between all Archipelagic and Island States. First, some of the technologies that are required to decarbonize the economy are still not commercially viable for the market. Therefore, it is important to reach scale by having a wide adoption and reaching critical mass. 
 
Technology transfer and capacity building present an avenue to develop a close collaboration between Archipelagic and Island States, developed and developing. The collaboration in research and development and entrepreneurship are enabling the transfer of technology while at the same time creating trading opportunities between them. Secondly, climate change and ocean ecosystems degradation are transboundary, countries cannot solve the problems solely by actions within their own border, and it is almost impossible for a single country to have enough resources, financial and non-financial, to deal with them alone. 
 
It is why after the 5th of June 2017 at the Ocean Conference in New York City, a follow-up Conference on the Archipelagic and Island States (AIS) Forum was held in Jakarta on the 21st–22nd of November 2017. This resulted in a common understanding among participating countries that a forum could be an innovative vehicle for effectively addressing climate change and marine issues. In line with the 2030 Agenda and the Small Island Developing States Accelerated Modalities of Action (SAMOA) Pathway, the AIS Forum seeks to address the common challenges faced by Archipelagic and Island States, particularly the small developing ones that suffer the most from climate change even though they emit the least carbon into the atmosphere. 
 
The Forum is designed to include all Island States and Archipelagic countries regardless of their location, size, and level of development. According to the OECD, co-operation between developed and developing countries will create a synergy as they often possess different types of expertise/knowledge, data, and other resources that are valuable for discovering the solutions and for dealing with multiple challenges. There are regional initiatives that allow Island States to connect with and aid one another. However, a global initiative that brings together all Archipelagic and Island States
is yet to exist.

Duties and Responsibilities

Scope of Work

The National Project Manager (NPM) will be responsible to support the Project Implementing Partners in undertake day-to-day project management in accordance with the approved project document (Prodoc), GEF, and UNDP principles and procedures. The NPM will lead project management unit in Jakarta and ensure necessary supervision of the provincial and district coordinators, including the mobilization of all project inputs, supervision over project staff, consultants, and sub-contractors. Specifically, the NPM will be responsible for following tasks:

a. Manage and supervise the project team to ensure effective implementation and achievement through below activities:

• Oversees the day-to-day project implementation and ensure achievement of targets as outlined in the project work plan;
• Leads and supervises project team, builds team coherence and establishes clear roles and responsibilities among team members;
• Mobilizes goods and services and other project inputs, including preparing ToRs for expert consultants, meetings and workshops;
• Ensures that the quality of project inputs meet the expected standards and are sufficient to produce project outputs and targets;
• Takes overall responsibility for the project and performs oversight roles for project compliance against the relevant government, and UNDP and for project management;
• Develops/updates as necessary the project standard operating procedures in line with the government and UNDP seeks the board’s approval and takes responsibility for updating and revising it as necessary.
• Manages critical issues, troubleshoots problems and develops solutions to the overall processes of project implementation; 
• Consults with the project board for any issues that require their attention, including issues related to deviation from the approved work plans and its tolerance (e.g. deviation from the approved target and/or budget);
• Performs NPM duties on UNDP’s Enterprise Risk Management (ERM) in web-based system (Quantum) in line with the Direct Implementation Modality‘s (DIM) manual and as outlined in the delegation of authority for NPM. 
• Ensures effective monitoring of project performance and the preparation of high-quality and results oriented progress reports;
• Ensures gender-related economic, environmental, and public research and analysis to contribute to the formulation of policies, programme interventions, procedures, guidelines, and tools.

b. Ensure effective planning, budgeting, and execution of the project through following taks: 

• Prepares project’s annual and quarterly work plans and organizes project board meetings to obtain their approval;
• Implements project work plan and ensures that the project remains within the tolerance level of the approved work plan;
• Conducts regular monitoring to ensure achievement of targets in line with the annual work plan and that project implementation at all levels complies with the approved project Standard Operating Procedure (SoP);
• Prepare and submit financial reports to UNDP on monthly and quarterly basis;
• Prepares bi-annual project assurance reports (PARs) in line with the standard template and presents it to the project assurance team on a timely manner; 
• Provides additional inputs and data for external project reports as necessary and required by the project assurance team; 
• Organizes bi-annual project board meetings and reports to the project board on the project’s bi-annual and annual progress together with any issues that may require project board decisions; 
• As required and directed by the project board, liaises with UNDP’s Quality Assurance, Reporting, and Evaluation (QARE) Unit to facilitate project review, reporting, and evaluation processes, and supports the conduct of such exercises under the overall management of the task manager as designated by UNDP QARE. 
• To make sure implementation of gender equality accountability framework and Gender equality Results Based management at project level i.e. performance management, gender marker assignment in web-based system Quantum, reporting, etc.
• Visit project sites as and when required to appraise project progress on the ground and validate written progress reports.

c. Create and nurture strategic partnerships and support to the implementation of resource mobilization

• Establishes and maintains good working relationships with the relevant public and development partners who are the principal counterparts for the project; 
• Initiates and maintains partnerships with development partners, government institutions, private sector, civil society and other stakeholders to contribute to the achievement of project results;
• Builds project reputation for quality design, reliable delivery as well as integrity and accountability;  
• Identifies and works with key partners/stakeholders to ensure synergies with other projects/initiatives and to avoid duplication of activities among actors; 
• Identifies opportunities for mobilizing resources for the project, and prepares substantive briefs on possible areas of cooperation; and
• In coordination with UNDP and other relevant Counterpart communications department, strengthens the communication of the project in order to communicate results, deepen stakeholder knowledge and buy-in to the project, and to facilitate resource mobilization for the project.

d. Facilitate knowledge building and management for and from the project implementation.

• Identifies best practices and lessons learnt from the project and from other initiatives that can be helpful to the project in achieving its goals and objectives;
• Organizes and delivers trainings for the operations/project staff on project/programme management issues;
• Conducts internal capacity building training for project staff to facilitate appropriate management and timely delivery of project outputs;
• Leads in generating knowledge products such as best practices and lessons learnt for knowledge sharing; and
• Contributes to knowledge networks and communities of practice
• Conducts internal capacity building training for project staff to facilitate appropriate management and timely delivery of project outputs including in gender analysis and gender mainstreaming
• Effective contribution to learning and knowledge sharing in gender analysis and gender mainstreaming

e. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that:

• Human rights and gender equality is prioritized as an ethical principle within all actions;
• Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP.
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
• Differentiated needs of women and men are considered;
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
• Necessary arrangements to provide gender parity within all committees, meetings, trainings etc.

4. Institutional Arrangement

The NPM will be based at Menara Thamrin UNDP Office, under the overall guidance and supervision Head of Environment or delegated staff, the NPM has the authority to run the project on a day-to-day basis. The NPM is responsible for making the day-to-day decisions on project implementation and ensures that the project produces the results specified in the project document to the required standards of quality and within the specified time and cost

The primary reporting responsibility of the incumbent is to the Head of Environment Unit or delegated staff. Additionally, the National Project Manager is responsible for ensuring smooth flow of information and services in UNDP and the Project Management Unit (PMU).

Competencies

Competencies

Cross-Functional & Technical competencies (insert up to 7 competencies from )

Required Skills and Experience

Minimum Qualifications of the Successful NPSA

APPLICANTS MUST COMPLETE THE P11 FORM AND SUBMIT IT AS PART OF THEIR APPLICATION. Click here to download the form: – https://bit.ly/3R8T1mv

UN is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply. All applications will be treated with the strictest confidence.

UN Indonesia reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UN Indonesia at the same grade level and with similar job descriptions, experience, and education requirements.