Project Support Assistant

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Description

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The incumbent will work under the overall supervision of the FAO Representative in Bangladesh and technical supervision of the project LTO, FAO-TA Team Leader and under the direct supervision of the Senior Technical Advisor.

Technical Focus

The incumbent will support the Finance and Operations Specialist and execute assigned tasks in timely and independent manner. The duties and responsibilities include the following:

Responsibilities:

•  Assist in handling day-to-day project administrative and operational tasks;
•  Assist in travel/logistic arrangements for national and international affiliate workforce;
• Provide logistic, procurement and administrative support for program activities as required like organizing training, meeting, workshop and seminar;
• Assist in preparing draft notes for file for arranging different activities;
•  Assist in keeping documents in appropriate forms of filling;
•  Prepare all official domestic and international travel of project staff, Government Officers and other relevant;
•  Assist all parties will transport arrangements, hotel reservations, air tickets and preparation of TA;
• Maintain the database of training, workshops, seminars, conferences, field activities;
•  Maintain office store with proper control and support in new recruitment;
•  Liaise with the Operations Unit in the FAO Representation, for the reporting, planning, and provision of goods and services;
•  Create routine office reports including petty cash reports, staff attendance forms correspondence, reports, security approvals, and other forms as required;
•  Maintain a vehicle maintenance register, review of fuel consumptions and services  
• Perform other duties (such as general correspondence, attendance at meetings, minutes of meetings, reports, follow-up, etc.) as required;

Minimum Requirements:

• University degree in Finance, Accounting, Economics or Business Development.  
• At least two years of relevant experience in financial and administrative support work.
• Working knowledge of English and Bangla. 
• National of Bangladesh.

Technical/Functional Skills:

• Good knowledge of the MS Office applications, Internet and office technology equipment.
•  Good knowledge of the UN common administrative and financial rules and regulations.
• Good knowledge of the UN communication and documentation standards. 
• Knowledge of FAO’s corporate financial/travel/human resources systems and administrative procedures will be an asset. 
•  Courtesy, tact, honesty and ability to maintain effective working relationships with people of different national and cultural backgrounds.

Source: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2403555

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