Finance Associate

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Description

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Under the overall guidance of the Deputy Director of Financial Management  in Headquarters (HQ) and the daily supervision of the Regional Operations Manager and Country Programme Manager, the Finance Associate is responsible for the execution of a wide range of financial services and administrative processes in the Country Office (Uzbekistan), ensuring timeliness, efficiency and transparent use of financial resources and delivery of services in accordance with organizational financial rules, regulations, policies, procedures and approved allocations. The Finance Associate promotes a client-oriented approach consistent with UN Women rules and regulations, standard practices and guidelines.  The Finance Associate works in close collaboration with the Programme and Operations Team as well as with the Operations and Programme teams in UN Women HQ for solving complex finance-related issues and information delivery. 

Key Functions and Accountabilities:

• Perform duties in full compliance with UN Women financial regulations and rules, policies and standard operating procedures, including internal controls;  
• Review and verify financial transactions, activities, and documentation; taking corrective actions as needed and reporting any unusual activities;  
• Monitor financial exceptions reports for unusual activities or transaction, investigate anomalies and report to the supervisor conclusions and/or present recommendations for actions/decisions;  
• Draft reports on financial status, procedures, exchange rates, costs and expenditures;  
• Follow-up on audit recommendations to monitor implementation of corrective actions;   
• Collect, verify and present information and data for use in the planning of financial resources and the formulation of the Country Office (CO) programme work plans, budgets, proposals on implementation arrangements and execution modalities;  
• Provide assistance in Annual Work Plan entry in Results Management System (RMS) as required.  
• Provide advice and recommend solutions to a wide range of financial issues;  
• Monitor the proper functioning of the financial resources management system for office and programmatic budgets and resources;  
• Implement cost saving and reduction strategies;
• Formulate the budget, control allotments, monitor expenditures, and prepare revisions according to the needs of the CO;  
• Track the appropriate and timely use of financial resources;    
• Prepare cost recovery documents or bills for the services provided by UN Women to other programmes or organizations;
• Create projects in Quantum prepare budget revisions, revise project awards and status; and determine unutilized funds;  
• Implement and maintain control mechanism for development projects through monitoring budgets preparation and modifications and budgetary status;  
• Maintain internal expenditure control system;   
• Undertake corrective actions on un-posted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers. Respond to RO /HQ requests to resolve financial data issues;  
• Prepare VAT reimbursements with adequate documentation support;  
• Input data in Quantum and monitor status. Keep stakeholders and clients informed for timely action and/or decisions;  
• Manage petty cash fund, cash impress level. 

Education and Certification: 

• Completion of secondary education is required.   
• Specialized national or international certification in accounting and finance is an asset.  
• Bachelor’s degree in Finance or Accounting is an asset.  
• Successful completion of UN Women Accounting and Finance Test is required as part of the selection process.

Experience: 

• At least 7 years of progressively responsible experience in finance with secondary education diploma or 4 years of experience with bachelors degree; 
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required. 
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.

Languages:

• Fluency in English and Uzbek is required.  
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/25872

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