Finance Specialist

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Description

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• The position is located in the Finance Unit, Administrative Services Group at the Regional Office for Asia and the Pacific (RAP) in Bangkok, Thailand.  The incumbent performs a large variety of routine financial and administrative transactions, and support to internal control oversight and risk management functions contributing to the smooth and efficient running of the work unit.

Responsibilities

• Support the oversight on the full compliance of financial activities, financial recording/reporting system and audit follow up with FAO rules, regulations, policies and strategies for RAP region
• Support the implementation of the effective internal control, proper design and functioning of the second line monitoring mechanism in RAP region. 
• Routinely monitor financial and internal control exception reports for unusual balances and activities and investigates anomalies or unusual transitions. Informs supervisors and FAOR of the results of the investigation when satisfactory answers are not obtained.
• Facilitate knowledge management, knowledge building and knowledge sharing, which includes support the training. 
• Work closely with the Finance Officer in consultation with module leaders, FAOR network, Administrative Service-related functional teams (such as, Finance, Procurement, Human Resources, IT, Security, etc.) to mainstream risk assessment and mitigation in the project cycle and business processes. 
• Draft and prepare correspondence and respond to queries. 
• Evaluate ongoing financial support requirements, adapt service provision to meet changing needs and solve operational problems as required 
• Retrieve, enter, select and analyse data from a wide variety of sources, including FAO’s corporate system and data bases; verify accuracy of data documents; make necessary calculations. 
• Assemble and review supporting documentation for processing Non-Staff Human Resource (NSHR), Travel or Financial actions in FAO’s corporate systems, while ensuring compliance with FAO’s rules and regulations. 
• Maintain imprest accounts; reconcile expenditures, balances, payments, statements and other data; assist in the preparation of recurring and special reports by preparing and editing data in appropriate format as requested; monitor project, programme and general office accounts. 
• Maintain detailed records of budget estimates, obligations and available balances; record receipts and disbursements (ledgers, cash books, vouchers, etc.); make disbursements from petty cash fund and balance accounts. 
• Prepare routine correspondence of administrative nature; draft correspondence to verify data, answer queries, and obtain additional information on transactions and financial matters, as required. 
• Maintain local inventory records with responsibility for proper recording of assets, their maintenance and safeguard. 
• Maintain a filing system of administrative and financial documents. 
• Maintain liaison with local banks and financial institutions to keep up to date with financial and regulatory information (exchange and interest rates, procedures and rules, maintenance of bank accounts, etc.).
• Support the administration of personnel and equipment as well as protocol-related issues.
• Perform other related duties as required.

Education:

Secondary school education preferably with technical certification in Finance, Accounting, Business Administration, Public Administration, or related field. 

Work Experience:

• A minimum of three years of relevant experience at the national or international level in providing financial management services and/or operational system.
• Working knowledge (proficiency – level C) of English.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc), advance knowledge of spreadsheet and database packages, and proficient in handling of enterprise resources planning (ERP) system.
• National of Thailand or resident of the country with valid work permit. 

Source: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2501227

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