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View Vacancy – Corporate Services Assistant, British Embassy Office Lviv (UKR25.285)
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Foreign, Commonwealth and Development Office (Operations and Corporate Services)
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Corporate Services Support, Protocol, Visits and Events
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Who are we?
The British Embassy Office Lviv is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking for an Administrative and Logistics Assistant. The Embassy adopts a model of integrated delivery, whereby staff from different teams work closely together to deliver HMG objectives in-country.
Main purposes of the job:
The job holder will work in the Corporate Services Department and help provide full-cycle support to all the departments of the Post, ensuring its smooth operation. They will provide a range of administrative support on day-to-day office operations in British Embassy Office Lviv.
Roles and responsibilities:
- Be the main point of contact between British Embassy Office Lviv (BEOL) premises owner and BEOL;
- Deal with incoming and outgoing mail for British Embassy Office Lviv;
- Manage office stationery and IT office consumables. Ensuring that orders are placed in good time and maintain value for money and procurement rules;
- Post Health & Safety and Security Assistant (documentation, notices, posters, etc), and making sure key security, health and safety checks are carried out with support from BE Kyiv Post Security Manager and wider Corporate Services team in British Embassy Kyiv;
- Manage tea, coffee, and snacks when guests visit the BEOL;
- Providing leave cover and support for other BEOL functions (including Political support officer), and Corporate Services tasks in Kyiv as needed;
- Ad hoc admin tasks;
- Occasional travel to Kyiv.
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Essential on arrival:
- Excellent communication skills with written and spoken fluency in English and Ukrainian at C1 level (according to CEFR* or equivalent);
- Experience in a similar position of at least 1 year (e.g. receptionist, personal assistant, secretary, administrative support or similar);
- Good IT literacy, particularly with Microsoft 365 package;
- Experience in coordinating travel and accommodation arrangements for executives and staff, including booking flights, hotels, and transportation, as part of a broader role in administrative support.
- Analytical skills and strong attention to detail;
- Ability to work both autonomously and as part of a team;
- Show great resilience when working under pressure.
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Nice to have:
- Corporate services experience;
- Experience working in a diplomatic mission or international organization.
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Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Working Together
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2 September 2025
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Administrative Assistant (AA)
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Permanent, Part-Time
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24 hours per week
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Europe, Eastern Europe & Central Asia
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Ukraine
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Kyiv
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British Embassy Office
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1
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USD
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945
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monthly
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1 October 2025
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This is a part-time, permanent contract for 24 working hours per week for the British Embassy Office in Lviv. Working hours are flexible and the weekly split of hours will be agreed with the line manager.
The start date mentioned in the advert is just an expected start date. The appointment can start earlier or later depending on several factors.
The successful candidate will benefit from:
- Working in a diverse, multi-cultural team of Ukrainian and British colleagues with wide-ranging experience. A well-balanced work/life culture and a friendly and supportive team.
- Medical and dental plan (non-contributory for the employee and contributory for qualified dependants).
- 24 working days of annual leave and additional public and privilege holidays.
- System of performance-based bonuses for high-achievers every twelve months.
- Participation in staff gatherings organised by the Social Committee (team get-togethers, Christmas Party etc.) as well as cultural events hosted by the Ambassador.
- Direct contribution towards to accelerating Ukrainian victory and supporting the country’s recovery from the consequences of war.
The British Embassy does not provide a hardship allowance.
Learning and development opportunities: The jobholder will have access to full learning and development offer, which includes the FCDO International Academy.
All applicants should have the right to live and work in Ukraine. The British Embassy does not sponsor work permits.
Staff recruited locally by the British Embassy in Kyiv is subject to Terms and Conditions of Service according to local Ukrainian employment law.
This is an official employment, and the salary is subject to official tax, currently 23%. The salary is a set rate and there are no additional allowances on top.
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*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please be advised that the British Embassy Office will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.
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To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (ngotenders.net) you saw this job posting.
