View Vacancy – Office Coordinator – Ambassador”s Office

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Category

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Job Subcategory

Private Office

Job Description (Roles and Responsibilities)

The British Embassy in Washington DC is looking for an experienced and proactive Office Coordinator to join the Ambassador’s Executive Office. This role supports the delivery of the UK’s broader strategic objectives in the US and offers valuable experience in international engagement and cross-government collaboration.

The successful candidate will provide administrative and secretarial support to the Ambassador. As Office Coordinator, you will ensure the smooth running of the Ambassador’s Executive Office.

Working to the Chief of Staff, you will play a central role in coordinating the Ambassador’s day-to-day practical and logistical activities and ensure the smooth delivery of their priorities. You will work closely with internal stakeholders such as policy teams and senior leadership, as well as with external partners, diplomatic contacts, and other key stakeholder.

In this role, you will work at the heart of the British Embassy and its network of Consulates General across the USA —comprising over 900 staff and supporting the work of approximately 30 UK government departments and agencies.

We are looking for a proactive, organised, detail-oriented, and collaborative professional with experience in administration, stakeholder coordination, or office management. You’ll bring strong communication, prioritization, and organisational skills, along with the ability to manage competing demands and maintain high standards of accuracy. You will also demonstrate a commitment to delivering high-quality work, improving processes, and supporting an effective and professional office environment.

Working for the British Embassy offers unique, career-enhancing opportunities and as an employer we are committed to supporting staff including through a comprehensive benefits package- including generous leave, competitive insurance options, a top-tier 401(k) programme, and access to world-class learning and development resources.

Core duties include effective office administration, preparing and coordinating the Ambassador’s briefing packs, quality control of written products that reach the Ambassador, inbox management, hospitality and travel arrangements, fielding telephone calls and enquiries, and managing the Ambassador’s correspondence. Each day varies and the job holder will need to demonstrate flexibility. The right candidate will find plentiful opportunities to develop a wide variety of experience.

The jobholder will manage the Ambassador’s personal administration, working closely with the Diary Secretary. As Office Coordinator, the job holder will ensure the smooth running of the Executive Office, including everything from greeting high profile visitors to managing a range of practical admin for the Ambassador. A proactive attitude is a must.

Duties and Responsibilities:

• Leading on coordinating the Ambassador’s daily briefing pack and working with the wider team to produce high standard products.
• Managing all incoming and outgoing correspondence, producing drafts for the Ambassador where appropriate.
• Making travel arrangements for the Ambassador’s visits to the UK and US domestic travel.
• Support the Chief of Staff in budget monitoring and administration.
• Act as first point of contact for phone calls and general queries.
• Inbox management to ensure efficiency.
• General office management including logging the Ambassador’s travel, leave, gifts and monthly activities; stationery orders, shredding, data management, maintaining the Ambassador’s contact lists.

This is a full time job, and typically 9-5, but as we are largely subject to the Ambassador’s diary, the job holder will need to be flexible should support be required outside of these hours.

Essential qualifications, skills and experience

• Previous substantive experience in a relevant administrative or secretarial role
• Excellent secretarial skills, including touch and/or speed typing and proficiency with the Microsoft Office Suite.
• Excellent organisational skills and a keen eye for detail.
• Excellent written and verbal communication skills.
• Ability to multi-task and work as a team player.
• Strong interpersonal skills, including the ability to be professional, courteous and deal directly with senior level contacts both inside and outside the Embassy.
• Must be a citizen of either the US, UK, Canada, Australia or New Zealand.
• Must have the right to live and work in the US at the time of application.

Desirable qualifications, skills and experience

• Previous experience working in a private office, executive support, diplomatic, or government environment

Required behaviours

Delivering at Pace, Managing a Quality Service, Seeing the Big Picture

Application deadline

22 June 2026

Grade

Executive Officer (EO)

Type of Position

Full-time, Permanent

Working hours per week

40

Region

Americas, Caribbean & Overseas Territories

Country/Territory

United States

Location (City)

Washington

Type of Post

British Embassy

Number of vacancies

1

Salary Currency

USD

Salary

$68,490

Type of Salary

yearly

Start Date

20 July 2026

Other benefits and conditions of employment

All selected candidates are subject to background checks and will require a security clearance prior to starting work.

Eligibility

You must have the right to live and work in the US in order to take up this role, whether in your own right or as a dependant, and be able to demonstrate that when required. If you are not a US citizen, dual US citizen or US Permanent Resident, it is your responsibility check your eligibility to work for a foreign government in the United States, and specifically to work in this role at this location, and provide proof of your eligibility via an Employment Authorisation Document or other relevant document when required. The UK Government does not routinely sponsor work visas; the job advertisement will state clearly whether sponsorship is available.

You may refer to our website for additional information: https://www.gov.uk/guidance/living-in-the-usa.

Core Hours/Hybrid Working

While many jobs in the US Network are able to offer flexibility in terms of working hours, core business hours are 09:30 to 15:00 (in the local time zone) Monday through Friday.

Employees will be expected to work from office full-time during the first 90 days of employment. After this time employees may work from home no more than 40% of the working week, subject to operational needs.

All working hours and hybrid working are position specific and subject to change at any time, without notice. If you have any questions, please address them with the hiring manager.

Learning and Development

The British Embassy and its US Network is committed to all employee’s ongoing learning and development needs. We offer a comprehensive platform for personalised learning for everything from soft skill development (communicating with impact, handling difficult conversations, time management) to more technical or professional skills necessary to complete your job (software training, formal qualifications etc.).

The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance.

Unique Tax Rules

Please note that the tax arrangements imposed by the US on staff working for foreign governments, as well as those imposed by the UK Treasury on British and dual nationals working for the UK Government overseas, are atypical. The UK Government cannot withhold taxes (including FICA) on behalf of a US taxpayer. Instead, a US taxpayer is required to file taxes as if they are self-employed, and a FICA allowance is granted for those required to pay the employer contribution. Certain categories of staff (for example dual UK-US nationals and some visa holders) who work at Consulates General are not subject to US taxes. For those not subject to US taxes the UK Government reduces gross pay to a level broadly equivalent to taxed net pay. There are also social security implications for dual UK-US nationals. Please keep all this in mind when looking at the salary and the benefits package. If you are offered a job with the UK’s US Network you will be given further tax and social security information relevant to your personal circumstances and place of work; you are advised to consider this information and its impact on your circumstances carefully – potentially with the advice of a tax professional – before accepting a job.

Additional information

Closing date of receiving applications is before 23:55 (Local Time) on 22 June 2026.

All applicants must fully complete the online application form, including the sections for employment and educational details, experience, and behaviour-based questions. Only those applications that contain all required information will be considered. To ensure the sift process remains anonymous, please do not include any personally identifiable information in your application form.

Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.

Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

Internal candidates must inform their supervisor before they apply to a different position.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.