Finance Assistant

<!–

Description

–>

• Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies

• Verify that the application of processed funds is matched and completed, transactions are correctly recorded, and posted in oneUNOPs.
• Follow up with field offices, donors, and other United Nations agencies to gather any additional information necessary for identifying and applying pending deposits to the designated project.
• Support the preparation of lists of pending and incoming fund reports following standard operating procedures.
• Maintain and update the list of pending and incoming funds for all UNOPS bank accounts daily.
• Coordinate with focal points in UNOPS offices to identify and apply incoming funds to appropriate cost distributions.
• Timely attend to routine inquiries related to project contributions and accounts receivables.
• Support the initiation of the Request for Payment (RFP) with the indicated purchase order (PO), receipt, and amount on the invoice corresponding to the PO.
• Assist and respond to the bank reconciliation team if any inquiries are related to accounts receivable transactions.
• Collaborate with the insurance team to record medical insurance reimbursements.
• Monitor the payment inbox, follow up with supplier payments, and inform the case officer/ UN Webbuy.
• Check the completeness of supplier documents submitted for payment in Web Buy.

• Support case officers for supplier prepayments upon receipt of instructions.
• Assist case officers in refunds and claim cases, checking the accounts receivable for claim refunds.
• Monitor the shared mailbox and forward emails to relevant case officers for action.
• Raise and send invoices in the UN Web Buy Plus platform to the client for payment.
• Raise the invoice on the centralized receivable tool for advance and deferred paying clients.
• Follow up on client payments and inform UN Web Buy case officers of their action in case of a delay.
• Reconciliation of the UN Web Buy cases and adjustments or refund requests based on the reconciliation report.
• Support posting insurance (Willis) to multiple UNOPS projects based on the certified report finalized by IPAS-Procurement.
• Approve / reject  UN Web BUy registration requests for new users based on existing SOP

• Completion of secondary school or equivalent. 
• A bachelor’s or Masters degree is desirable but not required and may substitute for some of the required years of work experience
• Specialized training in finance is desirable

• With a high school diploma, four years of relevant accounting and financial experience at national level is required
• Experience in the usage of computers and knowledge of google sheets and database packages is desirable
• Experience in handling of web-based management systems is desirable

• Fluency in written and oral English is required
• Fluency of the language of the duty station required
• Knowledge of the second UN working language is desirable

<!—

<!–

–>