Senior Personnel Admin Assistant

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Description

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• Ensure adherence to rules & regulations and standard operational procedures as per established policies.
• Administer HR processes, benefits and entitlements for internationally recruited staff, and for locally recruited staff at Headquarters Geneva within a designated Bureau/Division, applying the UN Staff Rules and Regulations so as to ensure uniform and consistent application of HR and administrative rules and procedures.
• Advise staff members on their eligibility for benefits and entitlements within their respective conditions of employment.
• Ensure that staff personnel data are correctly entered in the MSRP Human Resources IT module. Upon verification and analysis of data, request senior colleagues to take appropriate actions, if required.
• Maintain effective and cordial working relationships with UNHCR staff members and other counterparts within the Organization as well as outside in order to ensure implementation of required action(s), observing discretion, due confidentiality and courtesy in all his/her dealings.
• Maintain the personnel records and follow up on issues between UNHCR Offices and PAS with a view to ensuring accurate and timely responses are given at all times.
• Stay abreast of policy developments and application of administrative/HR procedures on Personnel/Human Resources issues so that appropriate responses can be provided on various queries received from the staff members and managers.
• Prepare payments/disbursements/statutory claims due to UNHCR staff members and other clients, as per established UNHCR administrative/finance rules and other official issuances.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

•  2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

• Human Resources Management; Personnel Administration;

• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

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