Operations Support & Event management National Consultant

<!–

Description

–>

• To provide an excellent event administrative service for the department; recording event data, preparing letters & support with the RFQs and other correspondence, and assisting with event planning. 
• Manage stock of events stationery and materials. 
• Discuss with the ICT team on the needed tech setup included but not limited to (Internet connections, screen size, Audio & Video setup..etc) 
• Support in Launching the RFQ with the potential hotels, do the evaluation and create the NTF sharing it with the requester. 
• Support in managing the rooming list (can be a live document) and other logistical arrangements with the hotel and the participants. 
• Support sending invitations letters, drafting the agenda, info note. etc. 
• Support in managing the deliveries by suppliers and agencies; monitor and assess quality, quantity and accuracies of the received goods; 
• Support in Initiating action for requests for office requirements’ items; Establish contacts with agents, and suppliers , monitor the requests timely progress, advising operation staff of need for intervention in case of any unforeseen problems pertaining to discharge and/or clearing operations; 
• Assist in managing procurement operations for office and programme’s equipment, supplies and services, in a transparent and cost-effective manner; and maintaining up-to-date inventory and records. 
• Raise requisitions on the system for operations requests and follow up for approvals when needed; 
• Assist in the asset registration, and apply the necessary steps to ensure proper and accurate asset situation on Quantum. 
• Support any issues related to ASRO office in terms of required repairs, maintenance, and office cleanliness and supervise cleaners daily work; 
• Perform any other duties, as may be assigned.

• Education:  Completion of secondary school with additional training/studies in business administration, public administration or related field. Bachelors’ degree in one of these fields is desirable.

• Five years of relevant administrative experience;
• Experience with Event management is recommended 
• Prior UN administrative experience is an asset 
• Proficiency in MS office software applications 
• Knowledge of Quantum or other ERP system is highly desirable
• Languages: Fluency in oral and written English and Arabic.

<!—

<!–

–>