Supply Chain Officer

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Description

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• Understand, respect and control DRC policies and procedures. Focus on supporting transparency and accountability of the organization.
• Maintain a strong working relationship with DRC & DDG Programme
• Maintain accurate systems and regularly updating Warehouse, Assets and GPE Database.
• Assist Logistics department for preparation of any reporting required in terms of Stock, Asset, GPE Reports, Deliveries, Goods Received and compliance documentation.

• Maintaining and updating records of all inventory/Asset on DRC ERP Software, Dynamic and Offline databases.
• Responsible for physical inspection of Warehouse/Stores to be done on a regular basis, also ensuring that the stock is stored correctly and rotated effectively according to DRC Warehousing Procedures.
• Responsible for physical inspection of assets/GPE to be done on a regular basis.
• Play a key role in asset verification and physical count in delegation committee.
• To maintain record of attractive equipment handover/ take over to ensure good tracking.
• Prepare damage/ loss report for assets/ GPE.
• Effectively manage analyses and sort all incoming and outgoing materials.
• Review requests; authenticate all issuing and receiving documents
• Issue Asset/GPE as required to the area office staff.
• Maintain good work standards and controls, ensuring proper stock handling, record keeping and storeroom methods.
• Effectively manage analyses and sort all incoming and outgoing materials.
• Review requests; authenticate all issuing and receiving documents
• Refueling of vehicles and generators.
• Ensure the vehicles servicing and maintenance of vehicles and generators according to DRC fleet guidelines.
• Ensure efficient servicing and maintenance system of all vehicles according to DRC fleet guidelines.
• Control over vehicle logbooks in a monthly basis for reports.
• Accurate record keeping and monitoring of fuel consumption.
• Preparing a monthly fuel consumption report for Logistic Department Kabul.
• Consolidate fuel consumption with fuel purchases.
• Preparing a monthly service and vehicles repairing report to logistic department Kabul.
• Act as focal point for sending vehicles for repairing and service to workshop and keep record individual for vehicles.
• Provide service timely to the area staff and teams when it comes to sign out equipment and expendables.
• Perform any other tasks as instructed by the area manager.
• Close coordination with local procurement team to handle the procurement of goods and services require for area office

• Ensure that an organized filing system is in place.
• Support Logistics Manager in the provision of accurate updated documentation in case of audit
• Ensure efficient servicing and maintenance system of all vehicles according to DRC transport guidelines.
• Ensure that an organized filing system is in place, which should include records of work done and vehicle performance records.
• Ensure that the preposition spare parts stock at an appropriate levels according to needs and availability.
• Provide oversight on the management and maintenance schedule for generators, ensuring they are maintained and serviced.
• Provide weekly work plans and monthly reports to project manager and logistic officer and actively participate in the weekly/ monthly coordination and departmental meetings.
• Adhere fully to the DRC Code of Conduct.
• Any other task and duties assigned by Line Manager, such as providing cover for a colleague who is away.

• Experience and technical competencies: 
• At least 3 years of progressively responsible experience in logistics operations.

• High School degree or BA in Business Administration
• Solid computer skills (Word, Excel, PowerPoint)

• English (Written and Spoken) – Good
• Dari / Pashto (Written and Spoken) – Fluent

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