Grants Management Manager

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Description

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• Develop a Programme Funding Strategy and donor mapping for Yemen programme with a particular focus on diversification of funding and donor retention.
• Ensure coordinate with the relevant departments for submission of quality proposals, revisions and reports.
• Liaise with donor representatives and coordinate donor visits to programme sites, in support to the HoP .
• In collaboration with MEAL/Quality Assurance unit, Support programme analysis to support annual country strategy review and periodic programme planning processes.
• In collaboration with MEAL/Quality assurance unit, ensure that Project proposal development and donor reporting are informed by reliable organizational data and learning.    

• Develop and maintain up-to-date and in-depth knowledge of donor rules and government policies and build the capacity of implementing teams to ensure full compliance.
• Ensure Project/Grant cycle management processes like Kick off Meetings and Grants Opening Meetings, Grant Review Meetings are conducted regularly as per DRC guidelines and flag any discrepancies to HoP and SMT
• Review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding.
• With support from HoP, lead on negotiations with donors for any programmatic/operational changes, as well as lead on the submission of any necessary documents.
• Ensure proposal development and donor reporting processes by developing guidance, SoPs, and systems of ensuring ensure high-quality, donor-compliant submissions.
• Be the country point of contact for DRC rules and regulations, donor reporting, Grants information management and grants management capacity-building efforts.
• Work closely with Finance department to ensure that the financial reports submitted to donors match with the narrative reports.

• In collaboration with the Communications Unit, support the senior management in evidence gathering for briefs for Fundraising and visibility purposes.
• Develop strategy for and manage online Grants and processes including online trackers and filing system.
• Ensure relevant user manuals for Grants information systems are in place and accessible to the team.
• Ensure all grants are tracked and coordination with the RO and HQ
• Maintain continuity of macro analysis of Grants Portfolio and communicating needed actions to senior management especially on Funding situation, burn rate, upcoming opportunities.

• Validate necessary documentation, such as reports, presentations and organizational documentation, to share with donors and stakeholders.
• Liaise with donors in the submission and follow up of Agreements and Reports.
• Act as a focal point to facilitate any donor visits or third-party Monitoring.
• Participate in external Coordination and fundraising related meetings as delegated by HoP

• Supervise all staff in the Grants Unit ensuring appropriate and timely performance management.
• Develop capacity strengthening plan for Grants team taking into consideration for business continuity, staff turnover and localization.
• Establish systems that promote good working culture, teamwork, efficiency, motivation, and staff duty of care for Grants Unit

• At least five years of professional experience in humanitarian emergency contexts with Program development/Grants Management responsibilities, preferable to have at least two years of experience at Grants management level.
• At least 3 years’ experience with people management
• Knowledge and experience working with multiple sectors including protection, food security, WASH, shelter & NFIs, CCCM, Mine action.
• Commitment to integrate gender, conflict sensitivity and accountability into programming.
• Solid experience in project development and management including good skills in donor reporting, and compliance.
• Extensive knowledge of UN, US and European institutional donors and their compliance requirements with proven experience of developing successful funding proposals
• Keen understanding of the complexities in the Middle East region and Yemen or similar contexts
• Excellent communication and writing skills in English.
• Strong cross-cultural communication skills and eager to work as part of a diverse team. Sensitive to interpersonal differences and a range of viewpoints.
• Highly developed leadership abilities, including the ability to coach, motivate, grow, and support effective teams.
• Exceptional advance planning and organizational skills. Able to effectively prioritize and follow multiple activities and deadlines simultaneously.
• Analytical, strategic, and able to proactively develop solutions to complex challenges.
• Flexible and innovative. Able to adapt plans and pivot approaches in response to changes in context.
• Reliable, patient, and able to work independently in a fast-paced environment.

• Master’s degree or equivalent in international relations, humanitarian or development studies, business administration, or similar studies relevant to the post

• Proficiency in spoken and written English is essential.
• Arabic is an asset

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