Associate National Procurement and Contracting Officer

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Description

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• Support and coordinate procurement planning, quality assurance, effective coordination, monitoring of compliance with rules and regulations for contracts-related procedures, assess the procurement proposals and support, as needed, the overall administration of the Programme;
• Monitor budget implementation, track resource allocation and ensure compliance to financial rules and regulations;
• Participate in developing and implementing a Procurement Plan and design, maintain and monitor work plans and schedules for ongoing and new procurement requirements and contracts;
• Establishment and implementation of proper monitoring system and control of procurement processes including organization of RFQ, ITB, RFP, EOI, and IPA. Receipt and evaluation of quotations, bids or proposals or applications, negotiation of certain conditions of contracts in full compliance with UNESCO rules and regulations; 
• Verify the procurement needs and support the delivery and monitoring of restoration materials, supplies and equipment;
• Contribute in conceptualization, elaboration and implementation of Strategic and Sustainable Procurement in the field office (FO) including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, and performance measurement;
• Contribute in managing all aspects of the bid/proposal process, including the identification of requirements, preparation of announcements and participating in the selection of and negotiations with suppliers/vendors;
• Participate in coordinating the evaluation team, analyze and evaluate vendors’ offers considering various factors affecting cost, technical specifications, implementation schedules, reliability, and after-sales/completion implications, ensuring value for money;
• Review procurement and other new contract requests prepared by Programme staff to ensure completeness, correctness and adequacy to assure fair and transparent competition or comparison process, assisting in market research and providing advice where required;
• Contribute to policy, guidance, training and technical assistance to staff in planning, developing and managing contracts (including the identification of requirements, estimation of budgets, appropriate procurement or contracting methods, etc.) with a special focus on high value/high-risk contracts;
• Prepare a variety of procurement-related documents, contracts, communications, guidelines, instructions etc.;
• Provides support and advice on the selection of appropriate contractual modalities for engagement with Vendor, Consultants and Partners in various programmes and project contexts;
• Reviews the ongoing procurement and contracting practices undertaken by the projects for continuous identification, assessment, prioritization, and monitoring of risks; 
• Provides substantive support and guidance on activities related Enterprise Risk Management, project risk assessments and project evaluation for the FO; 
• Maintain a tracking system and database to monitor adherence to contractual agreements, performance requirements and respect of delivery schedules; recommend amendments and extensions of contracts, as necessary; advise parties on contractual rights and obligations; and generate necessary periodic and ad-hoc reports as required, documenting lessons learned and recommendations.

• An Advanced university degree (Masters or equivalent) in public procurement, business administration, management, economics, finance, law, international development, sciences, engineering or related fields. A first-level university degree in the aforementioned fields with additional 2 years of qualifying professional experience could be accepted in lieu of an advanced university degree.
• Professional certification in Procurement, Logistics, Supply Chain (e:g CIPS or equivalent).

• Minimum of two (2) years of relevant professional experience in finance, administration, project management/operations, including supply chain management, procurement and/or contracting.
• Experience in procurement and contracting, in a UN agency or similar international organizations.

• Knowledge of commercial supply sources and of common business and industry practices.
• Ability to coordinate and monitor own work plan and those under his/her supervision.
• Ability to provide quality and timely support and services.
• Ability to work in a multicultural environment and to establish good working relationships with external and internal partners.
• Ability to interpret and strictly apply of a wide range of available procurement and contracting regulations, processes, guidelines, frameworks, standards and other governance directives.
• Ability to work independently and provide supportive leadership.
• Promote Accountability, Results-Based Management and Enterprise Risk Management.
• Ability to build constructive internal and external working relationships.

• Excellent knowledge (written and spoken) of English and Arabic.

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