Provincial Health Manager (National Only)

Requisition ID: req47236

Job Title: Provincial Health Manager (National Only)

Sector: Health

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Nangarhar, Afghanistan

Work Arrangement:

Job Description

General Duties

Monitoring and Evaluation

• Ensure all required donor reports are completed on time and to a high standard.
• Oversee the collection and timely reporting of program data and indicators for all health programs in line with IRCs guidelines and according to internal and donor requirements, ensuring timely collection and entry of program data.
• Conduct fortnightly/monthly program data analysis with health staff to discuss progress on grant indicators, disease trends, define action points for how to stay on track with grant requirements, and follow up with those points
• Work with the M&E team to produce and analyze all weekly, monthly, or quarterly reports and ensure timely submission of all such reports.
• Consistently and proactively monitor/assess the safety and security of field teams, promptly reporting concerns or incidents to IRC management and liaising with other external parties as required to maintain/enhance the security environment.
• Other duties as assigned by the supervisor to enable and develop IRC programs.

Specific Duties:

Major Responsibilities:

Program Management and Development

• Oversee the implementation of quality health programs and ensure that program goals, objectives, targets and activities are met.
• Prepare program work plans in coordination with the Health Coordinator and Deputy Health Coordinator for all projects.  
• Conduct regular monitoring visits to the various project sites, ensuring that projects utilize standardized protocols, policies and guidelines, as outlined by the Ministry of Public Health. Identify technical quality and/or other implementation issues and provide solutions and follow-up to ensure projects are on track to meet goals and are consistent with established best practices.
• Ensure that the health program is implemented in line with the IRC principles:  promoting and protecting rights, participation, capacity building, partnership and holistic programming.
• Strictly follow up the medical and operational supply chain system, stock recording, timely ordering for the supplies and accountabilities in relation to the warehousing and using of the supplies including medicines and medical items.
• Work closely with other IRC programs present in the same location, such as Protection and WASH and integrate program components to the extent possible. 
• Work with finance to provide accurate and timely spending plans, cash forecasts, and salary allocations.
• Represent IRC in all health-related forums in provincial levels, including health cluster, nutrition cluster and any other health related working group.
• Be ready to attend quarterly and monthly coordination meeting in IRC Kabul offices.
• In close consultation with SAC, DFC, Health coordinator and deputy coordinator, collect the initial data in provincial level for developing of any health-related concepts and proposal.

Staff Supervision & Development

• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Directly supervise national health facility staff, ensuring regular performance reviews.
• Develop staff training plan based on training need assessment.
• Ensure training and ongoing capacity building opportunities for staff on technical and project management skills.

Grant Management and Reporting

• Manage all health grants, and work with the Health Coordinator and Deputy Health Coordinator to develop work, spending and procurement plans for all projects.
• Participate in the development of proposals, budgets and concept notes for future health interventions.
• Prepare internal and external reports (such as narrative reports, DHIS data reports) within agreed deadlines using IRC and donor formats, as required.
• Review Budget vs. Actual (BvA) reports on a monthly basis, recommend actions to correct identified problems.
• Work closely and coordinate with IRC Operations, Finance and Grant departments to ensure compliance with grant requirements.

Coordination & Representation

• Actively develop and maintain effective working relationships with key stakeholders, including donors, government actors, UN agencies, international and local NGOs, and other relevant actors in the province.
•  Maintain good coordination with provincial health authorities and other health related partners.

Qualifications

• Minimum relevant bachelors degree, master is preferred with strong public health background and strong management experience.
• 4 to 5 years relevant and progressive NGO experience overseeing and managing primary and reproductive health programmes.
• Experience in project and team management
• Strong communication skills
• Previous mentorship experience
• Previous experience supervising and managing a multi-disciplinary team in a complex setting
• Must be a team player with excellent interpersonal skills and ability to work under pressure in a stressful environment, displaying patience, compassion, and diplomacy.
• Ability to be innovative, flexible, and adaptive.
• Ability to work under difficult, high pressure situations
• Technical Competency:
• Communication and reporting skills
• Fluency in Pashto, Dari and English
• Computer skills (including MS Word, Excel, Access, and internet) an advantage
• Ability to work closely, professionally, and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background