HR Specialist

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Description

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• Handle and facilitate national staff recruitment process for both management and non- management positions for assigned field offices (Filed Offices and Country Office), ensuring compliance with recruitment process
• Prepare monthly payroll and terminal benefits
• Advise program Managers, Area Managers, and the HR and Admin Manager to ensure all human resource functions are managed as per the labour law and DRC policy and procedures
• Conduct orientation to all newly hired staff on DRC Gender strategy, Code of Conduct, HR Manual, and DRC-Dynamics self-service system.
• Provide training on Employee self-service on how to complete Annual performance review and goal setting in Dynamics.

• Update the HR module information on Dynamics, ensuring accuracy and quality of data.
• Ensure data of staff hired/ terminated are uploaded/updated in DRC Dynamics, as necessary for assigned field offices (Filed Offices and Country Office)
• Ensure checklists on Dynamics are completed for all new staff and all User Manuals are filled for HR processes.
• Update checklists, Create Annual Staff Calendars, and create different formats on DRC Dynamics, as required.
• Update any changes in the staff status (Transfer, promotion, extension and termination) in DRC Dynamics for assigned field offices (Filed Offices and Country Office).
• Compile payroll information from field office HR & Admin Officers and input on the software to prepare the payroll and submit to finance                
• Act as the Country Office Super User for DRC Dynamics Employee Self-Service troubleshooting and support for assigned field offices (Filed Offices and Country Office)
• Prepare analysis and reports on HR using Dynamics

• Support staff development activities including promoting the use of DRC Learning Catalogue.
• Hold quarterly staff development webinars with all DRC Ethiopia staff (via Microsoft Teams) to inform them of online and offline opportunities for development.
• Ensure that all staff are aware of updating their employee self-service profiles on DRC Dynamics with any new certificates or training programs completed.
• Provide onboarding training for non-management staff for assigned field office (Filed Offices and Country Office)
• Provide and facilitate training initiatives on CoC (code of conduct, HR policy and any related updates)
• Proactively engage with the team towards the achievement of gender targets based on Country strategy.
• Encourage colleagues to promote women leadership in recruitment, performance management, trainings, as well as gender balance among Country and Field office staff.
• Post and distribute communication material to all staff whenever necessary.

• Actively participate in different task force, if any, as assigned by the HR and Admin Manager or the Country SMT
• Any other duties as directed by the HR and Admin Manager.

• Minimum 3 years’ working experience in Human Resources with at least 2 years in a senior Human Resources Officer role within an INGO
• Demonstrated understanding and working knowledge/experience of Human Resources Management principles, concepts & processes
• Extensive knowledge on local labor law
• Excellent skills in handling and advising on complex people management issues
• Experience in developing Human Resources strategies and policies, and driving implementation
• Experience using an online system for recruitments
• Full professional proficiency in English

• BA in Human Resource Management or other relevant field of study.
• At least 3 years’ experience working with INGOs and/or international agencies on similar duties.

• English and Amharic and other local language is advantageous.

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