Project Coordinator Consultancy

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Description

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• Act as the primary point of contact between the NDA, the government agencies, key sector stakeholders, UNICEF Pacific and Vanuatu FO, and the international consulting firm. This requires attending in-person and virtual meetings.
• Coordinate and facilitate meetings, discussions, and workshops among all parties, ensuring that programme preparation objectives are met, and consensus is reached.
• Maintain continuous communication with all stakeholders -including youth and children at critical steps, representatives from communities, women’s groups and organizations of persons with disabilities – to ensure coherence and avoid discrepancies. Address queries, concerns, and feedback from stakeholders promptly and effectively.
• Facilitate the organization of in-country workshops (at least one) and virtual meetings.
• Monitor the progress of the Programme preparation against the planned milestones and deliverables. (The Climate-Smart Social Services Regional Programme preparation will be lead by UNICEF EAPRO and the consulting firm).
• Prepare monthly reports on the Programme’s preparation progress, challenges, and proposed solutions to UNICEF Pacific, Vanuatu FO and the NDA.
• Prepare a back-to-office report (2 pages) after any field missions (if any).
• Manage the collection, analysis, and sharing of relevant data, information, and documents among stakeholders.
• Ensure the confidentiality and security of all project-related information.
• Develop and maintain a database on a spreadsheet of project documents, reports, and correspondences.
• Financial Management: Assist in managing the project preparation budget in coordination with UNICEF Pacific and Vanuatu FO; Monitor expenditures and ensure adherence to the allocated budget; and prepare financial reports as part of the monthly report and facilitate financial audits as required.
• Facilitate knowledge transfer and skill development among the NDA’s staff involved in the Programme.
• Ensure that all outputs and deliverables meet the quality standards and requirements set by UNICEF Pacific and Vanuatu FO.
• Facilitate the resolution of any issues related to the quality and relevance of the Programme outputs.
• Review and verify the international consulting firm’s submissions for accuracy, completeness, and compliance with the terms of reference and the requirements of the NDA, UNICEF Pacific and Vanuatu FO, as agreed.
• Any other tasks as instructed by UNICEF Pacific and Vanuatu FO.

• A University degree in Climate Studies, Environmental Science, Social Sciences, Project Management, or related fields is required.
• A minimum of 5 years of experience in project coordination or management, preferably in climate-related projects with international financing institutions.
• Proven experience in liaising with government bodies, financiers, and consulting firms.
• Proven experience working in (one or more) social sectors (WASH, Education, Nutrition, Health, etc.).
• Strong knowledge of project management tools.
• Excellent communication, negotiation, and stakeholder management skills.
• Proficient in Microsoft Office Suite and project management software.
• Proficiency in English. Proficiency in Bislama will be an asset

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