Finance Assistant

Under the direct supervisor of Mogadishu Finance Officer and overall administrative support from Mogadishu Field Coordinator, the Finance assistant will support in various finance functions and other departments for IRC Mogadishu Office. The Finance assistant will be responsible for accounting and documenting all financial documents for the Mogadishu office. The position will also be responsible for ensuring that all donor and IRC accounting procedures are followed, and budgets are adhered to.

Specific Responsibilities:

• Assisting with all aspects of day-to-day operations of the finance department in field office.
• Assist in the implementation of Finance policies, procedures, and systems.
• Ensure compliance with IRC procedures and guidelines.
• Follow up bank account issues in a timely manner.
• Assist in reviewing all PRs/item forecasts for proper coding and budget adequacy before approval.
• Review the financial parts of purchase orders, advance requests, liquidations, travel expenses and requisitions to ensure in compliance with the plan and any applicable authorized policies.
• Assisting the Finance Officer in proper archiving of financial documents.
• Monitor burn rate for projects and offer timely advice to program team for prompt action and decision-making.
• Assisting in the processing of payments in the Finance department.
• Maintain petty cash and raise payment as per the demand.
• Every week, conduct petty cash counts and make sure they are filed.
• To promote team building and team capacity, Sharing knowledge and the best practices across the team.
• Prepare and submit monthly cash forecasts.
•  Review all payment documents for proper and adequate back up.
• Prepare the monthly bank and cash reconciliation statement and submit for approval.
• Ensure all Income taxes are remitted as per statutory timelines and receipts collected.
• Fulfill any additional tasks that may occasionally be delegated by your supervisor to support the accomplishment of organizational objectives.

Personnel Management

• Serve as technical resource person for the accounting department when needed.

Administrative duties

• Supervise all activities done daily in the finance department when needed.

Finance/Budgeting

• Act always in accordance with local law and standards of accounting practice.
• Review with the objective of gaining a clear understanding of budget guidelines and instructions.
• Review funding allocations to enable proper guidance to programs and proper coding