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Project Assistant

International Labour Organization

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Job Description

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Description

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Pacific Island Countries (PICs) face daunting development challenges. Their labour markets feature high underemployment, high levels of informality, gender disparity in labour market participation, and youth unemployment. They face major economic challenges, including distance from major markets, mixed economic growth, labour migration, skills shortages, exposure to climate change and limited avenues to create employment and foster entrepreneurship. Effective implementation of international labour standards could significantly improve their ability to address these interlinked challenges.
 
International labour standards (ILS) are the globally acknowledged benchmark for minimum working conditions, and for effective labour market governance. They serve as a minimum floor for fair competition in an increasingly globalised economy. ILS provide policy guidance on how to address some of the most pressing human rights breaches, and key challenges in national labour markets.
 
Effective implementation of ILS is positively associated with increased employment and GDP growth, improved human development outcomes, and reduced inequality. Both private and public donors and investors increasingly consider the extent to which ILS are implemented in potential investment destinations. For developing economies, this is crucial for attracting and maintaining sufficient levels of foreign direct investment.
 
Severe capacity deficits constrain PICs from realising the positive benefits of implementing ILS. Many are nevertheless willing to do so. This project will build capacity, knowledge, and consensus on how to implement ILS so as to address some of the key development and labour market challenges.
Reporting Line:
The Project Assistant will report to and technically supervised by the International Labour Standards Specialist, CO-Suva. The Project Assistant will work in close collaboration with ILO specialists and programme officers in CO-Suva.
Description of Duties:
  • In the context of International Labour Standards, review and analyse the country’s specific development plans and priorities, socioeconomic data, reports, and other relevant information. Identify potential technical cooperation areas and provide written analysis on the findings to the relevant ILO staff.
  • Work in close collaboration with partners to design and revise project annual work plans as well as preparation of the budget proposal, considering different approaches and alternative methods, management, problem identification and problem resolution, especially for the parts of the Project supporting the institutional and capacity development of constituents, government agencies, line ministries, and social partners.
  • Review, verify and analyse work plans, progress and final reports and other data for clarity, consistency and completeness and monitor the progress of Project activities. Follow-up on delayed documents, clarify information, and answer questions about clearance and processing requirements to support successful completion of agreed activities. 
  • Follow-up with relevant technical officers with counterparts in organizations and line ministries at national level, partner and executing agencies, government offices, constituents and in other organizations to expedite implementation and meet targets. 
  • Assist in the programming and control of resources of the project, prepare budget estimates and expenditure forecasts by analysing and monitoring situation of resources as compared to planned activities and making recommendations for remedial action. Identify problems, propose solutions and actions. 
  • Participate in the preparation and conduct of conferences, seminars, workshops, training sessions, and consultative meetings. Speak on behalf of the Project when attending these gatherings alone. Undertake missions to project sites independently or accompanying others.
  • Brief ILO specialists, project experts, associate experts and visiting officials from ILO and provide relevant information on project matters.
  • Lead in the preparation of briefs, background information, technical reports and periodic progress reports and statistical data on status of the overall activities of the Project.
  • Perform other duties as may be assigned by the Country Director.
Required qualifications:

Education:

  • Completion of secondary school education and formal training in relevant area.
Experience:
  • At least seven years of progressively responsible administrative work with supervisory experience.
  • Six years of progressively responsible experience in programme management and implementation, including in reporting analysis and preparation.  
Languages:
  • Excellent knowledge of one working language of the Office (English). Working knowledge of another language would be an advantage.

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