Budget and Management Services Officer

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Description

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• Collect, review, and consolidate the annual internal administrative expense and capital expenditure budget requests of assigned budget items from all departments and field offices.
• Prepare departmental budgets, budget document figures, tables, and appendixes.
• Contribute to the preparation of materials such as presentation slides and supplementary information for the Budget Review Committee meetings.
• Contribute to the preparation of the budget preview in the three-year rolling Work Program and Budget Framework (WPBF).
• Coordinate the collection of operations data for the preparation of the annual budget and other reports.

• Generate monthly departmental budget utilization reports by budget item, including statistical data on operational and administrative expense items.
• Review and process budget transfers; monitors and analyzes budget utilization, checking that utilization rates are being maintained within the approved budget under each budget category.

• Provide inputs in the formulation of procedures and policies on various budget items as required.
• Provide support to organizational and business process reviews and other efficiency improvement initiatives by undertaking research, data compilation, and analysis.
• Contributes to the ongoing IT and business process improvements of BPBM, BPMSD and ADB.

• Maintain and administer the Budget Monitoring and Control Systems and is the key contact for departmental budget focal people and coordinators.
• Ensure the integrity of annual budget request data and systematic processes through providing technical support to users on systems implementations and operations.
• Conduct users training, ensuring timely preparation and dissemination of reports to users.

• Contribute to special projects and studies and identifies areas for system or process improvements and initiates changes, as needed.
• Perform other duties that may be assigned and reflected in the incumbent’s workplan.

• Bachelor’s degree in business administration, Finance, Economics, or relevant fields, major in Management and/or Accounting preferably with advanced training; professional qualification as a Certified Public Accountant would be an added advantage.
• At least 6 years’ experience in planning and budget analysis, or financial/cost accounting.
• Experience and knowledge of budget formulation and implementation as it relates to the work program and budget framework and operational plans.
• Advanced proficiency in the use of spreadsheets and other software for data management and analysis.
• Knowledge of accounting and financial analysis.
• Excellent written communication and presentation skills.
• Proven ability to analyze relationships among a few parts of a problem or situation, make simple causal links (A causes B), or pro-and-con decisions and set priorities for tasks in order of importance.
• Ability to work independently on his/her own initiative with minimal guidance from supervisors.
• Effective interpersonal skills to coordinate with international and administrative staff within and outside the division and to supervise and guide subordinates.
• Able to mentor AS staff to facilitate work planning, delivery, and quality review.

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