Program/Administrative Support Positions

Elevate Indianapolis Job Description: In-School Program Coordinator and Operations/Event Support Associate

Position Status: Part-time

Reports to: Chief Operations Officer

Job Overview

The In-School Coordinator will support the In-School Program Team in executing the Elevate model and mission to build long-term, life-changing relationships with Indianapolis urban youth with the primary objective of empowering Teacher-Mentors to maximize time spent on teaching and mentoring.

This support position will be executed through a variety of administrative tasks, including managing, integrating, and interfacing with school software, systems, and databases; coordinating execution of impact and results surveys, and student database maintenance with schools, Elevate USA, and Elevate Indianapolis; managing student liability waivers, as well as other administrative duties that coordinate the In-School program with Elevate Indianapolis objectives.

Organizational Values

The In-School Program Coordinator will be expected to operate in line with Elevate Indianapolis’s values, which are:

VISION– We plan for and commit to a better future.

COURAGE– We take risk to do good.

INTEGRITY– We live out our values consistently.

RESPONSIBILITY -We fulfill our commitments faithfully.

RESPECT– We honor ourselves, others, and the world around us.

CARING– We meet others in their place of need.

General Responsibilities

● Teaching — Substitute to fill-in for Elevate classes as needed to support the Teacher-Mentors; manage classroom professionally in accordance with Elevate Indianapolis standards and training, utilizing the Elevate USA curriculum with minimal modifications.

● Administration — Keep records and reports accurately in a timely manner, with minimal errors and without supervision.

● Attendance — Participate in, be attentive to, and be present on time to meetings, classes, and activities.

● Programming — Attend to and support the programming of Elevate Indianapolis as needed, in keeping with its mission and according to the Elevate USA model.

● Representation — Represent Elevate Indianapolis in a professional manner in the classroom, to the school and community partners, and to co-workers.

● Thriving Youth Dashboard — Provide accurate weekly Thriving Youth Dashboard updates and submit quarterly SMART goals in alignment with objectives identified by program leadership and President. Maintain and report on metrics for the In-School Program as required monthly, quarterly, and annually.

● Flexibility — Fulfill other responsibilities as assigned with a respectful, team attitude.

Specific Responsibilities

1. Day-to-day administrative tasks: Maintain and/or assist with the maintenance of Teaching Plans, Lesson Plans, and Teaching Calendars through Elevate’s internal systems as well as partner schools’ learning management systems.

2. Student Registration, Data Collection & Records Maintenance: Coordinate and/or assist with student data collection, student registration, and the ongoing updating and maintenance of data via PowerSchool, student surveys, Elevate’s Salesforce/Thriving Youth Dashboard data.

3. Thriving Youth Survey: Be responsible for coordinating and/or assisting with coordination of Thriving Youth Survey administration with Elevate USA and Elevate Indy Teacher-Mentors.

4. Liability Waivers: Update PDF and online versions annually and use liability waiver information to update student contact records. Transition to Kari Ross

5. Master In-School Program Calendar and Elevate Indy Scope & Sequence: Help Coordinate and organize these tools, establishing at the beginning of each new semester and adjusting as needed based on changes to the school calendar.

6. Software Systems: Develop expertise in and facility of use with all needed school systems, including Schoology, PowerSchool, Teams, Google documents, etc. as well as Elevate Indy Microsoft systems and Salesforce to provide staff member support and training as needed for the In-School program.

7. Curriculum prep and coordination: Support all classes and staff in interfacing with Elevate USA resources and Elevate Indy systems, developing lessons as needed.

8. Special projects related to the In-School program, data maintenance, or other program-related administrative tasks, potentially including event coordination, should be expected, especially in the summer.

Essential Job Qualifications

Education — Four-year college education or two-year post-secondary degree and teaching experience preferred, but not required.

Experience — Minimum two years’ experience in an administrative role, with youth and education experience preferred

Commitment — Willingness to provide support to Teacher-Mentors in advancement of the In-School program in a year-round position (including planning, organization, and curricular support over the summer)

Driver’s License — Valid Indiana Driver’s License and Proof of Insurance; Public Chauffeur’s License or willingness to obtain.

Travel/Overnight Experiences– Willingness to attend professional development and student programming that might be overnight and out of state as required.

Required Competencies, Abilities & Skills

● Ability to connect with urban youth; urban youth experience preferred.

● Mastery of communication skills including written, verbal, and presentation.

● Willingness to be coached and eagerness to learn new information.

● Personal relationship skills, allowing employee to work with a wide variety of people, including professionals and students.

● Passion and commitment to help positively change culture and graduation rates in IPS.

● Ability to work and contribute to a team environment.

● Ability to manage a variety of projects and goals along with personal and team responsibilities.

● Software skills including existing mastery or capacity to quickly develop mastery of: Microsoft Word, Excel, Outlook, OneDrive, SharePoint, Schoology, PowerSchool, the Google platform, and Salesforce.

● Valid Indiana Driver’s license.

● Completes 90 day annual 360 review performance process.

Benefits

● Pioneering opportunity to serve in Indianapolis Public Schools to provide hope for urban youth through dynamic relationships, highly effective in-class experience, after-school/summer programs, and planning for the future.

● Access to Youth Worker Well-Being Benefits as grant and funding permit.

● Competitive Wage — 20-30 hours weekly.