Field Security Associate

Assists the Security Adviser or his/her assigned Officer in collecting, updating, and communicating information regarding the security situation in the duty station: 

• Liaises and coordinates, as appropriate, with the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations and other non-State actors in the area of operation.
• Helps to assess the security situation at the duty station and ensures adequate gathering and verification of security information that may be required for a proper analysis of the situation by the Security Adviser or his/her assigned Officer.
• Communicates information on security to the heads of United Nations agencies in the duty station.
• Maintains regular contacts with Security Focal Points of UN agencies within the area of responsibility.
• Provides technical assistance at Area Security Management Team (ASMT) meetings and produces minutes for the Area Security Coordinator, always keeping the Security Adviser or his/her assigned Officer well informed.

Assists in maintaining the Security Plan, including updating staff lists:

• Helps in the preparation and review of the UN Security Plan.
• Supports actions during the implementation of the Security Plan, as required.

Assists the Security Adviser or his/her assigned Officer in monitoring compliance with Security Risk Measures (SRM) and Residential Security Measures (RSM) established for the duty station, including Office Security and security preparedness.  Also assists with the compilation of data required for the SRM/RSM Self-Assessment Programme.
Assists in reporting security incidents affecting UN staff, offices, and assets, and assists in the preparation of security reports, such as the Security Incident Report, the Security Assessments, and the Quarterly Incident Report.
Provides support in organizing and conducting training courses on security awareness and preparedness and providing security orientation to newly assigned staff members. Conducts security briefings, as required.
 

Provides general administrative assistance to the Security Adviser or his/her assigned Officer in support of the Area Security Coordinator

• Maintains routine and confidential correspondence files/documents.
• Maintains a database on contact details in relation to host country security authorities.
• Arranges appointments, receives visitors, places and screens telephone calls and answers queries with discretion, and takes minutes and/or notes at meetings
• Performs roles of contract manager for vendor running contracts with UNDP procurement. 
• Monitors the local cost security shared budget and allocation of authorized expenditures.
• Supports the preparation of annual budgetary needs, procedures to keep safe and control of all operational consumables

Performs other security-related tasks assigned by the Security Adviser or his/her assigned Officer
Conducts security evaluations and provides advice on security measures for the residences (RSM) of UN staff, as well as on latest trends and threats to staff safety and security.

• Establishes and maintains warden system and keeps update of information related to UN offices and residences.
• Maintains liaison with commercial companies used for UN security at offices and residences, to ensure the effective and efficient use of the guard force.
• Assist the Security Adviser with issuance of ID Cards to UN Security Management System (UNSMS) Organizations in Uganda.
• Drafts correspondences on behalf of the Security Adviser or his/her assigned Officer, organizing documents and follow up actions for security cell, SMT and other internal meetings and workshops.
• Assists the Security Adviser or his/her assigned Officer in organizing VIP visits of Senior United Nations Officials (SUNO) in close coordination with the Host Government Security Forces

• Secondary Education is required. 

• Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of relevant progressively responsible experience in security, preferably in the military or police context or related field of work. Prior experience with the UN system or an international NGO is desirable. 
• Experience in the use of computers, office software packages (MS Word, Excel, etc), database packages, and web-based management systems such as ERP.
• Experience in the use of radio communications systems and knowledge of Country security codes is desirable.
•  A valid driver’s license is required. 
• Experience with UN Security Management System policies and procedures is desirable.
• Experience in security coordination for SUNOs/VIPs is desirable
• Experience in security operations regarding issuance of Pass and ID Cards in an international organization is desirable