Chief of Staff – Faculty of MDHS

Job no: 0061063
Location: Parkville
Role type: Full Time / Continuing
Department/School: Faculty of MDHS
Salary:Senior Manager 1 (Package negotiable in the low $200K range)

• Leadership Excellence – senior professional role
• Support the Dean and work with leadership across the Faculty
• This role presents a unique opportunity to support strategy and leadership ensuring the office of the Dean successfully delivers on vision and mission.
• Optimise the Dean’s decision-making by managing and coordinating information flow and time management.
• Collaborative Integration – strengthen connections between the Deanery Executive, Faculty Executive, and the broader faculty community.

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated.

About the Faculty of Medicine, Dentistry and Health Sciences (MDHS): is a leading global force in medical, health sciences, and biomedical education and research in Australia. With over 3,000 staff, 8,300 students, and a strong research portfolio, the faculty is committed to advancing health and making a global impact.

About the Role

The Chief of Staff (CoS) at the University of Melbourne’s Faculty of Medicine is a senior professional role, reporting directly to the Dean. The CoS will serve as a trusted advisor and manager, with the skills to efficiently manage the Office of the Dean, and the Dean’s schedule.

This role is a primary point of contact between the Dean and internal/external stakeholders and will act as a “traffic controller”, proactively managing time utilisation, information flow, and supporting decision making and issue resolution in a fast-paced environment.

The ideal candidate will be able to work under pressure, manage competing priorities, think strategically, have an unwavering attention to detail, impeccable organisation skills and be able to draft written documentation on behalf of the Dean. The CoS will also be able to interact with all levels of the faculty and university. A high level of discretion and confidentiality is required.

For a complete outline of the scope & responsibilities of this role please refer to attached Position Description. 

This role requires current valid working rights for Australia.

About You

We are looking for an experienced professional with a strategic mindset, exceptional communication, organizational prowess, and leadership acumen to effectively support the Dean’s objectives and drive faculty success.

Qualifications should include relevant operational leadership experience (ideally from another Chief of Staff style role), a strong track record in managing Executive/C-suite offices, and demonstrated expertise in planning, strategic development, and problem-solving.)

Candidates should possess strong leadership and management skills, the ability to foster a high-performance work environment, and proficiency in collaboration tools. Exceptional written and verbal communication skills, coupled with interpersonal finesse, are crucial for preparing high-quality briefings, and dealing with senior stakeholders and staff on behalf of the Dean.

The ideal candidate should exhibit initiative, sound judgment, and the capacity to operate with professional autonomy and integrity.

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website  and stay connected with our stories and people on LinkedIn .   

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits. To find out more, visit  https://about.unimelb.edu.au/careers/staff-benefits .

Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community. For more information, please visit our Diversity and Inclusion  page.

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!

If you feel this role is right for you, please submit your application including a brief cover letter outlining your interest and relevant experience along with your resume.  (You ARE NOT required to address the Key Selection Criteria found in the Position Description.) 

NOTE: Internal/ Existing employees are strongly encouraged to speak with their current people leaders prior to submitting an application.  

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact us at [email protected] .

Position Description