Senior Compliance Assistant

Context:

Under overall supervision of Head of Resources Management and direct supervision of Resources Management officer, the successful candidate will be responsible for assisting to ensure the highest efficiency in strengthening internal controls and compliance with financial regulations and rules through effective financial resources management and the provision of accurate, thoroughly researched and documented financial information, effective delivery of financial services, transparent utilization and management of financial resources.

Core Functions / Responsibilities:

Monitoring

• Assist Compliance Officer in monitoring Implementing Partners in Iraq including the  review of IPs’ budget, financial expenditures, burn rates and accountability;  participate in financial analysis of projects in the Mission and  suggest possible remedial actions to be taken when necessary.
• In close coordination with Project Managers (PMs) and Project Focal Points, plan and conduct financial and compliance monitoring visits to IPs’ office and prepare report accordingly to Compliance Officer in preventing fraud and corruption mechanism.
• Review IPs’ due diligence, budget proposals and financial reports.

Database

• Maintain and update accurate IPs’ data tracking in coordination with relevant departments and PMs, in the IOM Iraq Portal, including reporting timeline.
• Upload and reconcile monthly Prism reports into the Portal in order to ensure accuracy of transactions and budget allocations, and the overall financial tracking/reporting in the IOM Iraq Portal.
• Suggest procedural improvements and assist in training staff on IOM Iraq Portal database administration, system maintenance for projects, financial tracking and reporting.

General Compliance:  

• Deliver training/s to IPs to ensure in complying of IN/288.
• Assist Compliance Officer to deliver training IOM staffs for first-line support, guidance, and training in IOM Iraq, with respect to IOM’s policies, processes and procedures relating to organizational support functions including but not limited to finance and compliance, human resources, procurement and logistics.
• Assist Compliance Officer and closely coordinating with National Finance Officer to monitor long standing items and proper action to clear those balances and assist for the Periodic Checklist Review.
• Conduct regular spot-checks of documents to make sure that documents are according to IOM rules and regulations.
• Assist to maintaining appropriate internal controls and implementation of local financial instructions/guidelines issued, including measures designed to promote the reliability of accounting information within the Mission.
• Report immediately to Compliance Officer all concerns and issues related to programs that are non-compliant with IOM policies, rules and regulations.
• Assist Compliance Officer in audit process and follow up on implementation of audit recommendations.
• Any further tasks may assigned.

While this vacancy is open to both Internals and Externals, priority shall be given to qualified Internal applicants.

Interested candidates are invited to submit their applications via a link:

https://iraqdatacenter.iom.int/Vacancy/Apply/SVN2024IRQ016

For an application to be considered valid, IOM only accepts online profiles duly completed. Only shortlisted candidates will be contacted.