Center for International Forestry Research
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Job Description
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Description
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CIMMYT Kenya fleet Assistant role will include handling various administrative, operational, and coordination tasks within a corporate Services Unit.
Duties and responsibilities:
Administrative Support:
Duties and responsibilities:
Administrative Support:
- Maintaining and organizing records related to vehicle registrations, insurance, maintenance schedules, and driver information.
- Assisting in maintaining accurate and up-to-date databases of vehicle and driver details.
Scheduling and Coordination:
- Scheduling vehicle maintenance and repairs with service providers, ensuring minimal disruption to fleet operations.
- Coordinating vehicle inspection and other regulatory requirements.
- Arrange appointments for drivers.
Communication:
- Communicating with drivers regarding vehicle assignments and maintenance schedules.
Data Management:
- Inputting data related to fuel consumption, mileage, maintenance costs, and other relevant metrics into fleet management shared point.
- Help maintain accurate records of vehicle utilization, to be used for analysis and decision-making.
Supplier Liaison:
- Assist in coordinating with suppliers, such as repair shops, fuel providers ensuring timely and cost-effective services.
- Help track invoices and payments to vendors, ensuring accuracy and adherence approved budgets.
Reporting and Analysis:
- Assist in compiling data for regular reports on fleet performance, maintenance costs, and other key metrics.
Compliance and Documentation:
- Help to ensure that vehicles and drivers comply with regulatory requirements, including licenses, registrations, inspections, and insurance.
Emergency Response:
- Assist in coordinating emergency response plans and procedures for accidents, breakdowns, or other incidents involving fleet vehicles.
Requirements:
- A Diploma in Logistics, Business Management, or a related field
- At least 3 years previous experience managing fleet.
Education, knowledge and experience:
- A Diploma in Logistics, Business Management, or a related field
- At least 3 years previous experience managing fleet.
Source: https://www.cifor-icraf.org/career/206844000024384421/fleet-assistant-cimmyt/
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