Fiscal Specialist II, Accounts Payable

Job Summary

The Fiscal Specialist II performs non-routine, moderately complex Accounts Payable functions. Processes invoices for payment and monitors purchase orders.
FGCU is a member of the State University System of Florida and an Affirmative Action and Equal Employment Opportunity and Access Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability, sex, pregnancy, national origin, marital status, genetic predisposition, sexual orientation, gender identity/gender expression, veteran status, and any other protected class(es), as required by applicable state and federal law, as well as University regulations and policies.

Job Description

Typical duties may include but are not limited to:

• Processes supplier invoices into Workday.  
• Ensures payments are made to suppliers in a timely manner.
• Review invoices for appropriate documentation prior to processing.
• Reviews transactions to ensure compliance with policies, procedures, and business processes.
• Audits invoices against purchase orders, researches discrepancies, and initiates correction.  
• Initiates stop payments, cancellation, and re-issue of lost or stale dated checks. 
• Responds to staff with routine questions on policies, procedures and change orders for additional funding.
• Prepares routine reports and statements.
• Researches and responds to questions regarding invoices and payments. 
• Audits supplier statements, responding to supplier enquiries.
• Assists with year-end closing, establishing accruals, and closing out standing PO’s after final payment.

Other Duties:

• Assists with the maintenance of the accounts payable procedure manual.
• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires a high school diploma and six years of full-time experience directly related to the job functions.
• Relevant full-time accounting support experience.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, PowerPoint, Publisher and Outlook).
• Experience with general accounting procedures.
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Associate’s Degree from an accredited institution in Accounting, or closely related field.
• Related experience in a higher education setting.

Knowledge, Skills & Abilities:

• Knowledge of basic bookkeeping principles and practices.
• Knowledge of general office procedures. 
• Knowledge of or ability to learn Workday, or similar enterprise financial management software application. 
• Skill in completing assignments accurately and with attention to detail.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to interact in a professional manner with a diverse group of staff, faculty, students and the community in a service-oriented environment.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to take initiative to plan, organize, coordinate and perform work in various situations when numerous and diverse demands are involved. 
• Ability to interpret and apply laws, regulations, policies and procedures consistently.
• Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes an equitable environment.

Pay Grade: 14