Job description
- Full-time Permanent role – Sydney CBD – Close to all public transport.
- Inclusive Culture: Join a workplace that promotes diversity and inclusivity, providing equal opportunities for all employees.
- Contribute directly to the efficient and effective functioning of Uniting’s corporate offices, make a lasting impact!
- Base Salary + Super and NFP Salary Packaging Benefits (extra $18,550 tax-free) – Take home more pay
About Uniting:
At Uniting, we believe in taking real steps to make the world a better place. We work to inspire people, enliven communities and confront injustice. Our focus is always on the people we serve, no matter where they are at in their life.
Are you a dynamic and organised professional looking for a challenging role in office management? Uniting’s head office in Sydney CBD is seeking a dedicated and efficient Office Coordinator to join our team.
This is a front-facing role that requires daily attendance in the office to ensure the smooth functioning of our corporate offices.
Key Responsibilities:
As the Office Coordinator, your responsibilities will include:
- Providing day-to-day office management support to all Uniting Corporate staff.
- Serving as the point of contact for all occupants and visitors through phone, email, and reception.
- Developing and maintaining strong relationships with key suppliers, building management, and internal stakeholders.
- Collaborating with Synod Reception when required.
- Managing facilities and building management for a secure, safe, and tidy work environment.
- Overseeing office security practices, including access control, key management, and visitor sign in/out.
- Assisting in the design and implementation of office policies, processes, and procedures.
- Coordinating office events, meetings, and catering as required.
- Managing financial aspects of office management, including expense oversight and regular reconciliation.
- Coordinating daily mail/courier/pick-up/deliveries.
- Ensuring meeting rooms and kitchen areas are maintained in a clean and professional manner.
- Managing all Uniting bookable resources, including meeting rooms, offices/hot-desks, and pool cars.
- Providing assistance to the Property management team and Executive Assistant/Executive Officer team when required.
Qualifications:
- No formal qualifications required.
Experience:
- 3 or more years’ experience in office management or related field.
- Excellent written and verbal communication skills.
- Organised, systematic, thorough, accurate, and disciplined.
- Ability to navigate a complex organisation, build relationships, and manage through influence.
- Knowledge of Facilities and Building Management Processes.
- Proficient in Microsoft Suite, especially Outlook.
- Ability to multitask, prioritise, problem solve, negotiate, mediate, and resolve conflicts.
- Strong attention to detail.
Even better:
- Purchase orders and invoice processing experience.
- Event coordination experience.
- Previous experience in a similar-sized organisation.
How to Apply:
Please click Apply Now to submit your CV and a brief cover letter.
For all enquiries, please email Louise Massie at [email protected] using the subject line: Office Coordinator enquiry via EthicalJobs.
What We Offer You: Benefits of working at Uniting
- A rewarding career with a leading human services organisation.
- Competitive remuneration package.
- Up to $18,550 NFP salary packaging available.
- Fitness Passport (Coming in 2024).
- Purchase of additional leave.
- Extensive opportunities for professional growth.
- Flexible work hours for work-life balance.
- A supportive and inclusive work environment.
We value diversity and encourage applications from individuals who identify as Aboriginal or Torres Strait Islander. Employment with Uniting is subject to satisfactory background checks, including a National Police Check and Reference Checks.
A position description is attached.