Leave Administrator

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits .

Location

Work primarily takes place at Enterprise Square , Edmonton.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Working for Shared Services

Our vision is a close-knit community of smart, approachable people who collaborate, exchange knowledge and identify solutions. Our team of experts problem-solve by collaborating with Centres of Expertise (centres providing strategic expertise and specialized services in specific functional areas), faculty and staff in order to see the whole end-to-end process and find a solution that works for the entire community.

We provide advice, guidance and leadership in process, quality and accuracy. Shared Services is a highly-educated, integrated team that provides service excellence in delivering and innovating the diverse catalogue of services we are responsible for.

Ultimately, we create a human, positive experience when it comes to problem solving.

The staff who are joining Shared Services can expect to feel empowered in the service they provide and look to grow their careers with critical thinking, relationship building and ongoing learning opportunities.

Position Summary

Do you enjoy working in a collaborative environment, believe in service excellence and have a strong background in Leave Administration? Then this opportunity, as a Leave Administrator, may be a great fit.

Reporting to the Manager Employment Services, the Leave Administrator is a subject matter expert and skilled in coordinating the effective management of employee leave entitlements and requirements.

The Leave Administrator is primarily responsible for providing timely and critical support and advice to Employees on their entitlements during a leave period, in addition to overseeing the integrity of employee leave data and reporting.

Duties

• Administers all leaves in accordance with UofA policies, collective agreements, applicable employment laws and legislation
• Provides guidance and advice on  processes related to all employee absences (special leave, vacation, casual illness, general illness, LWOP, sabbatical etc) as applicable to academic, support and postdoctoral employees
• Reviews sick/illness leave entries for support employees including LTD and gradual return to work (as communicated through third party provider and HRHSE)
• Liaises with Employment Lifecycle Advisors for updates related to waiving vacation   and processing return to work hours for vacation pay 
• Apply, monitor and notify usage as per appropriate collective agreement
• Ensures requests for leaves are received and processed in a timely manner, completes leave letters and top up spreadsheets for input
• Determines eligibility for certain leaves (excluding general illness, medical, LTD and disability) and verifies that the employee requesting a leave receives proper process information
• Liaises with Service units in Shared Services and HRHSE to validate payments during leave are calculated accurately based on eligibility and entitlement
• Monitors program activity and provides metrics on leave usage
• Responsible for the development, training, evaluation and monitoring of the transactional processes as related to the administration of leaves
• Works with Auditors to provide documentation to support leave reporting obligations and validates university’s compliance with benefits plans and collective agreements
• Coordinates with Employment Lifecycle Advisors to ensure employee job data and entitlements are maintained and updated in a timely manner
• Responsible for maintaining the highest level of data integrity for leave records by conducting data audits and coordinating leave related data updates

Qualifications

• Minimum 2 years progressive experience in a Human Resource function managing benefits and/or employee lifecycle changes, preferably in a large organization, preferably post-secondary or public sector
• High School diploma supplemented by coursework in accounting, Human Resource Management and payroll or benefits
• Comprehensive knowledge of related provincial and Canadian legislation and collective agreements and handbooks
• Experience with PeopleSoft HCM (Human Resources, Benefits & Payroll for North America) or an enterprise management system is required
• Strong research, analytical, problem-solving and time-management skills are necessary
• High comfort level working in a fast-paced, high volume and solution driven culture
• Exemplary client service, focused on demonstrating a genuine concern for understanding client needs and meeting or exceeding client expectations
• Strong verbal and written communication skills required to share feedback and address concerns respectfully and constructively
• Cooperative and productive workstyle working with diverse teams and clients to achieve desired results
• Approaches challenges and opportunities with creative solutions to problems and offers detailed, well-articulated explanations
• Strong planning and organizational skills, managing time and resources effectively to achieve results and identify critical tasks, effectively focusing on workload priorities while working within strict deadlines
• Excellent attention to detail and accuracy

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.