Programme Associate

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Description

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• Provide advanced administrative support and inputs in the preparation of the programme work plan, budget, and proposals on programme implementation arrangements;
• Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Support the coordination and collection of information for the audit of programmes/ projects and support implementation of audit recommendations; 
• Identify sources, and gather and compile data and information for documents, guidelines, speeches and position papers.
• Provide advanced administrative support to the financial management of the Programme Unit in close collaboration with WCARO Finance team
• Support the creation of projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Support the monitoring of budget preparation and the finances of the programme; prepare periodic reports; finalize FACE forms;
• Support the review of financial reports; prepare non-PO vouchers for development projects;
• Support the maintenance of internal expenditures control system; post transactions in Atlas;
• Create requisitions in Atlas for development projects; register good receipts in Atlas;
• Prepare and follow up of cost-recovery bills in Atlas.
• Provide advanced administrative support to the Programme Unit in close coordination with WCARO Operations team
• Manage all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Oversee travel arrangements for the Programme Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Liaise with high level officials on administrative issues;
• Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials;
• Lead the preparation of procurement plans for the unit and monitor their implementation;
• Prepare public information materials and briefing packets; 
• Assemble briefing materials and prepare power-point and other presentations;
• Provide guidance and training to Programme Assistants, consultants, interns, etc.  as needed.

• Support the preparation of cost-sharing and other agreements; follow up on contributions within WCARO resource mobilization efforts;
• Support the inclusion of cost-sharing agreements in DAMS;
• Organize, compile and process information from Programme donors and programme team, as inputs to various databases and documents.

• Support synthesis of lessons learnt and best practices related to programme management and finance;
• Coordinate the organization of training for the office staff and partners on programme and operations related issues.

• Completion of secondary education required.
• Bachelor’s degree in Business or Public Administration is an asset.

• At least 5 years of progressively responsible experience in administration or programme management/support;
• Experience working in gender equality areas is desirable
• Experience supporting programmes on Gender thematic (Eliminating Violence Against Women, Women peace and security, women economic empowerment, women political participation, Governance etc…) is desirable;
• Experience supporting Human Rights Programmes is an added advantage;
• Experience in the use of ATLAS is an asset;
• Experience in supporting a team.

• Fluency in French is required
• Knowledge of the other UN official working language, english is an asset
• Knowledge of West and Central Africa context is an asset.

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