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Administrative Assistant

Albany College of Pharmacy and Health Sciences

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Position Details
Position Information

Position Title Administrative Assistant
Job Function Staff
Worker Category Full Time
Indicate Scheduled Hours Per Pay 70
Appointment Length 12 Month
Duration of Appointment
Semester Appointment Term
Position Summary Provides administrative support to the Chair of the Department and office/academic support for the faculty of the Department of Pharmaceutical Sciences. Duties will include but are not limited to interfacing with other administrative and academic offices on campus; providing general office support; scheduling of meetings; ordering of office and lab supplies; providing logistical support for the faculty recruiting process; maintaining the departmental budget; collection and collation of data for reporting purposes; maintenance of the department’s webpage; maintaining departmental records; and processing of travel requests. Duties will also include academic support services such as Canvas course setup; processing of exams; coordination of proctoring program, maintenance of departmental interdepartmental web communications as well as the logistical aspects of student evaluations.
Required Qualifications
  • A.A.S. degree from an accredited College or University and a minimum of three years of progressively responsible experience in an administrative support role or equivalent educational and professional experience associated in a highly professional environment.
  • Working knowledge of modern office practices, procedures, and equipment.
  • Demonstrate the ability to both work independently with little direction and work confidentially with discretion.
  • Demonstrates excellent organizational skills.
  • Demonstrates excellent oral and written communication skills.
  • Demonstrates a positive attitude and work ethic.
  • Interacts effectively with organization members including across departments.
  • Observes schedules and meets assignment deadlines
  • Ability to manage multiple projects simultaneously.
  • Willing to learn/enhance skills needed to perform responsibilities.
  • Proficiency in Microsoft office (including Word, Excel, Outlook, and Access), Adobe and Internet searches. Proficiency in Canvas.
Preferred Qualifications
Physical Demands While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Position Salary Range $22-$25/hour

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