Project Management Associate

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Description

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• Responsible for procurements and payments (purchase requisition) related to projects supported by the Project Management Unit (PMU). 
• Initiate partner due diligence assessment and follow-up reviewer’s approval. 
• Draft consultant contracts and subgrant agreements based on the approved scope of work and budget. 
• Maintain the accuracy and completeness of project data in WorldFish’s systems and databases.  
• Support the Senior Program Associates and Project Coordinator to ensure all donor agreements, sub awards, and consultancy agreements (with the required supporting documentation) are processed and uploaded into system for review and responsible follow-up on the approvals. 
• Support the Project Coordinator and Senior Program Associates in collating projects’ data for periodic reporting as part of the grant execution and monitoring of activities and ad hoc requests needed. 
• Provide support on FTE revision input on supported projects in OCS system as provided by the Project Coordinator and/or Senior Program Associates.  
• Responsible for coordinating, scheduling, and documenting (taking and sharing notes) project review meetings among the Project Teams, including internal and external meetings. 
• Responsible for coordinating workshops, participant’s travel arrangements, including visa application, participant’s logistical arrangements (e.g., hotel booking and ground arrangements), submitting travel claims and liquidations, etc., related to the supported projects together in liaison with Senior Program Associate and/or Office Administrator. 
• Assist the Senior Program Associates, Project Coordinator, and Work Package Leads to co-ordinate the inception workshops, sponsored conferences, training courses, and other such activities related to the supported projects together in liaison with the Office Administrator. 
• Maintain and update the office supplies and asset inventory register for projects. 
• Maintain and update delivery chain risk mapping a record of downstream partners to be provided to the donor. 
• With the supervision of the Project Coordinator and Project Finance Manager, publish all donor funding and all downstream partners on the International Aid Transparency Initiative website.   
• Maintain an understanding of donor and WorldFish policies and procedures related to project management. 
• Additional duties as assigned to support the overall accountabilities and performance targets of the Project Management Unit. 

• At least a diploma in Business Administration, Accountancy or equivalent. 
• Minimum 7 years accountancy, program assistant, office management or administrative work related experience in a multi-national company. 
• Proven experience as a Project management Associate or similar role .
• Excellent verbal and written communication skills in English. 
• Good organizational and time management skills to process tasks efficiently. 
• Strong attention to details and technicalities.
•  Team Player, ability to interact positively with people in a multi-cultural environment with good interpersonal skill. 
• Strong customers’ service orientation

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