Finance Assistant

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Description

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• Assist on all aspects related to preparation of reports, compilation of data and answering queries on pledges recorded, funds received, adjustments made to ensure financial compliance, accuracy and completeness.
• Review and submit all Operations payments in Invoice Tracking Portal. Assist SAFA in processing of Operations PO and non-PO payments to share with GSSC within the set timelines.
• Monitoring the status of Operations payments/ Receipts and initiates correspondence to verify data, answers queries and obtains additional information on accounts and financial transactions, as required.
• Responsible to perform as Petty cash custodian for field office. Ensure timely replenishment of petty cash and its safe custody. Scrutinize, review and processing payments of small value invoices through petty cash as per the policy.
• In compliance with HACT Guidelines, review the FACE forms including advance, reimbursement, direct payment and Liquidations. Archive all the financial documents related to HACT and payments.
• Conduct spot checks as per scheduled assurance plan, assign action points and submit report within the given time frame in eTools.
• Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports. Assist in destruction of office financial record as per UNICEF policy and procedures.
• Prepares cost estimates, recurring reports such as funds/ grants utilization reports, Open Commitments, and special reports, as required for budget preparation, audits or other reasons.
• Assist in the preparation of year-end reports related to accounts receivable, accounts payable, prepayment, deposits and leave balances etc.
• Assist international staff, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, and calculate  payments due for claims and services.
• Maintains liaisons with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations, and matters pertaining to maintenance of office bank accounts. 
• Any other task assigned by the supervisor.

• Completion of secondary education is required with professional/university level courses in Accounting and Finance/Business administration considered as an asset.
• A minimum of four years of clerical experience in the area of finance and accounting is required.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

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