Programme associate

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Description

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• Manage overall administrative tasks, operations and organisational requirements of the programme;
• Provide support to TPB staff members, national and international experts/consultants in the preparation of their missions and for all related administrative and logistic issues (communication, contracts, agenda, visas, hotel reservations, etc.);
• Support the organization of national and regional consultations/ meetings/workshops/events in West and Central Africa, including participants’ travel and administrative arrangements, drafting budget estimates, negotiating and securing meeting venues, meeting set-up and meeting documents preparation;
• Draft both in-coming/ out-going correspondences, section archives and resource material;
• Participate in the collection and dissemination of TPB services, guidelines, publications and documentation in West and Central Africa;
• Maintain effective document filing systems;
• Establish and regularly update asset inventories, mailing list and full contact details of key institutions and resource persons, national and regional stakeholders in West and Central Africa;
• Hold the team agenda, arrange appointments, meetings and missions;
• Proactively maintain the activities/ Ensure the backstopping of the team while other project staff is on mission or on leave;
• Any other task as required.

• Support substantive and financial project reporting and monitoring processes, including project and budget revision;
• As required, assist in developing budgets for projects and funding proposals;
• Review financial reports;
• Undertake the procurement and financial arrangements in coordination with the Administrative and Finance Unit;
• Make budget check for requisitions, POs and TOs;
• Assist in the recruitment of national consultants and do the necessary follow-up in close cooperation with the Administrative and Financial Unit, for their payments;
• Any other task as required.

• University degree in management, project management, public administration or any relevant areas;

• Minimum 5 years of experience programme management, with strong document drafting skills (letters, reports, etc.), profound knowledge of bookkeeping and budget; development and contribution to project management;
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Internet tools;
• Excellent presentation, written and verbal communication skills;
• Organized and structured work habit with an understanding of prioritisation;
• Practical working experience with U.N. administration and financial management an asset;
• Practical working experience with using UMOJA is an asset.

• Excellent written and verbal communication skills in English and French.

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