Associate Manager, Leadership Giving Coordinator

Associate, Manager Leadership Giving
Coordinator

About Robin Hood

Founded in 1988, Robin Hood finds, fuels, and creates the most
impactful and scalable solutions on economic mobility in New York
City. The largest poverty fighting organization in New York City,
Robin Hood partners with top nonprofits in New York City and
invests in legal services, housing, meals, workforce development
training, education programs, and other vital services that give
New Yorkers in need the tools they need to build better lives. The
programs it funds are often the first of their kind and serve as
demonstration models to identify what works before being replicated
in other cities. Because its Board of Directors covers 100% of all
administrative, fundraising, and evaluation costs, every dollar
donated goes directly to organizations helping New Yorkers in
need.

While Robin Hood’s primary focus is on New York, its impact
extends far beyond the borders of the city. Its pioneering,
metrics-based approach has become the gold standard for charities
around the nation as Robin Hood works to understand and evaluate
the impact of its partners to ensure that its philanthropic dollars
are utilized to maximum impact. Robin Hood also supports its
community partners and their leaders with financial and strategic
support and management assistance that allows those organizations
to maximize their impact.

Building on our 30 years of experience, Robin Hood is expanding
our impact with an explicit focus on lifting families sustainably
and measurably out of poverty through supporting the most effective
community partners; influencing public policy; raising our thought
leadership profile; importing and exporting effective ideas and
strategies nationally; and building new collaborations with
strategic partners. As New York City emerges from the worst of the
global pandemic, we are focused on getting families back on their
feet; getting kids back on track; and getting New Yorkers back to
work.

Robin Hood also understands that if we are to support families
living in poverty and find permanent pathways out of poverty and
towards financial independence, we must become an effective partner
with government, especially at the City and State levels. We do
this by leveraging the expertise of those who are closest to the
challenges of poverty, including community members, community-based
organizations, and others with specialized skills and knowledge. We
also aim to collaborate with New York City government to fund
program and policy innovations that hold the promise of expanding
economic opportunity in New York City – providing nimble “risk
capital” for high-potential strategies. In this way, we seek to
leverage our philanthropic investments by finding ways to advance
the highest impact strategies at scale.

Given its long-standing reputation among influencers and support
of over 200 New York City non-profit organizations, Robin Hood has
the unique ability to be a catalyzing force for households
experiencing poverty, bringing distinct constituencies together to
develop and spread the most effective strategies to advance
economic mobility in New York City and beyond.

Position Overview

Robin Hood seeks a highly organized, detail-focused, and
self-motivated administrative professional to join the Development,
Marketing, & Events (DME) team as a Leadership Giving
Coordinator. This position reports to the Director, Leadership
Giving, and will provide critical, daily administrative support to
the Chief Development Officer (CDO), Director, Leadership Giving,
and other senior DME leaders to support the high-touch engagement
of Robin Hood’s Board, Leadership Council, and most generous
supporters and prospects. 

Responsibilities include, but are not limited
to:

Scheduling (30%):  

• Manage calendars and schedule meetings for the CDO and
  Director, Leadership Giving, and other senior DME leaders.
• Partner and coordinate closely with the CEO’s Office and
  Executive Team to manage meeting logistics (i.e., identifying
  meeting times, arranging prep calls, staffing on-site, and handling
  AV, catering if needed, etc.) and preparation.

Database Management (30%): 

• Data entry and maintenance of Salesforce to ensure data
  integrity for CDO and Leadership Giving team, including updating
  contact information, meeting notes, strategies, and managing key
  reports.  
• Collaborate with the Development Operations team to optimize
  the use of data to inform strategy and enhance processes and
  reporting. 
• Collaborate with the Partnerships team to maintain reports
  relating to donor proposals and reporting and track
  deliverables.  
• Maintain accurate records of donor event-related information
  such as guest lists, RSVPs, and interactions. 

Communication (30%):  

• Manage the coordination for Board- and Leadership Council-led
  fundraising and prospecting initiatives and Leadership Giving
  campaigns. 
• Draft high quality personalized donor communications, including
  emails, event invitations, thank you notes, and
  mailings. 
• Manage and track action items and ensure prompt follow-up and
  high-level donor service.  
• In coordination with the Research team, prepare briefings,
  talking points, and collate materials for donor meetings and
  events, including for the CEO.  
• In coordination with the Partnerships team, track deliverables
  and other activities related to major donor and foundation grants,
  including proposals, reporting, and recognition.  
• Assist with preparation, formatting, and timely delivery of
  documents, proposals, impact reports, and presentations for donor
  meetings, board presentations, and internal team
  discussions. 
• Prepare agendas and materials for internal and external
  meetings, including CEO meetings. 
• As needed, coordinate invitations and RSVP tracking for Robin
  Hood events. 

Administration (10%): 

• General administrative tasks such as filing, mailing, printing,
  copying, and distributing documents.
• Prepare expense reports and process
  invoices/reimbursements.
• Coordinate travel and make reservations as needed.
• Manage the DME credit card and expense approval process,
  ensuring accurate and timely submissions for reimbursements.
• Staff DME events

Confidentiality: Handle sensitive and
confidential information with the utmost discretion, maintaining
the highest standards of professionalism and integrity.

Qualifications: 

• Minimum of four years relevant experience 
• Experience working in an administrative or coordination role
  with a strong knowledge of systems and processes 
• Experience in client service or working with ultra-high net
  worth individuals (UHNWI) strongly preferred 
• Extremely organized and detail-oriented, with superior
  follow-up 
• Excellent written and oral communication skills, especially the
  ability to synthesize large amounts of information into clear and
  concise emails, documents, and reports 
• Ability to work in a team environment and autonomously
• Proficiency in Microsoft Office, Excel, Word, PowerPoint,
  Outlook 
• Proficiency in Salesforce or other CRM is strongly
  preferred 
• Ability to manage multiple projects at once with ease and
  efficiency 
• Ability to work in a fast-paced, high-profile environment and
  balance the needs of multiple stakeholders 
• Comfortable engaging with leadership and high-profile
  individuals 
• Integrity, honesty, humbleness 
• Emotional intelligence and sound judgment, including the
  ability to make sometimes difficult decisions independently and
  effectively solve problems.  
• An interest in philanthropy and the non-profit
  sector 

Diversity, Equity, and Inclusion

Robin Hood is committed to promoting diversity, equity,
inclusion, and representation in all aspects of its work. As New
York City’s largest poverty-fighting organization, Robin Hood
believes that building a diverse team is fundamental to its ability
to effectively serve and strengthen organizations serving the most
vulnerable communities in the city, and to influence the policies
that affect them.

Robin Hood believes in the potential that diversity creates –
deep and responsive relationships with its community partners; the
ability to solve complex problems efficiently and effectively; and,
most importantly, the ability of its diverse staff to work to its
full capacity.

Robin Hood builds diversity, inclusion, and equity practices
into all aspects of its work. Its practices, values, traditions,
and beliefs are embedded in the inclusive culture that it creates.
Operationally, its formal and informal structures support a work
environment that advances the professional development of staff at
all levels, allows for innovation, and grounds its work as poverty
fighters.

In its workplace, diversity equals representation. Robin Hood
seeks to attract and retain a staff that reflects the communities
that it serves. Racial and ethnic diversity matter to it, as does
diversity among other cultural identifiers (ability, educational
background, generation, gender, gender expression religion,
immigration status, military status, sexual orientation,
socioeconomic status).

Diversity within Robin Hood’s staff is enhanced by its efforts
at meaningful inclusion. It ensures that team members are empowered
to make decisions, offer actionable feedback, and share credit for
team success. Further, Robin Hood seeks to develop its talent
professionally and has created an intentional focus on mentorship
and sponsorship, particularly of junior staff. Its goal is to
encourage long term talent retention and engagement, while
fostering a culture of innovation.

Robin Hood Guiding Principles

As an organization committed to economic mobility, our work is
grounded in the following Guiding Principles:

• Diversity, equity, and inclusion
• Proximity and humanity
• Risk-taking and
  innovation          

Our professional reflects myriad demographic characteristics,
perspectives, and backgrounds, which includes various identities
that reflect diversity in gender identity and expression, race,
ethnicity, religion, sexual orientation, ability, and socioeconomic
status. Our colleagues have access to opportunity and advancement,
as we promote fair and equitable treatment and have encouraged
participation by underrepresented groups. As a team, we promote a
sense of belonging, high levels of engagement, and shared
respect.

Salary and Benefits

Salary commensurate with relevant experience and qualifications.
Robin Hood also offers a full and competitive benefits package that
includes, medical, dental and vision insurance, generous retirement
contributions, eligibility to participate in paid medical, family,
and parental leave programs, professional development, cell phone
reimbursement, and full-time employees start with 20 days of Paid
Time Off (prorated). Eligible for a performance bonus.

The salary range for this role is $79,000 – $90,000.

To Apply

Please visit our
website to complete an online application.

Robin Hood is an equal opportunity employer. Applicants from
diverse backgrounds and identities are encouraged to
apply.

Please note that Robin Hood Foundation has adopted a
COVID-19 vaccination policy to safeguard the health and well-being
of our employees. As a condition of employment, Robin Hood
employees are required to be fully vaccinated for COVID-19, unless
a reasonable accommodation is approved or as otherwise required by
law.